Morehead-Rowan County Airport Board Minutes
September 26, 2013
Chairman Michael Gray called the meeting to order at 6:03 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Don Laferty, Charles Derrickson, Tim James, James LeMaster, Porter Dailey, Ron Oliver, and Eric Stinson. Tom Fossett and Stanley Click were absent. Guests present were Tracey and Mike Potter – Fixed Base Operator; Ben Brandstetter – Brandstetter Carroll Inc.; Aaron Roberts and Danny Boyd, Gravity Falls Motor Sports; Kent Flanery, Andy Buck and George Schweikle – SCCA (Sports Car Club) Central Kentucky Region; Harry Clark – Rowan County Fiscal Court Liaison; and Barbara Marsh – Assistant Secretary-Treasurer.
Mr. Stinson presented the Minutes of the August 29, 2013 meeting. The motion to approve the August Minutes was made by Mr. Oliver, seconded by Mr. Laferty, and unanimously approved.
Mr. Stinson presented the Financial Report for the period ending August 31, 2013. The report included five pages including cash flow, balance sheet, profit & loss, and profit & loss detail. A discrepancy in the operating account appeared when items for August were posted in September. Expenses for the Community Day and Air Show are not all in yet. The motion to accept the August 2013 Financial Report was made by Mr. Oliver, seconded by Mr. Dailey, and unanimously approved.
REPORTS
Tracey Potter gave a report on the status of the FBO and Airport activities. She advised the status of fuel sales, grounds maintenance, and hangar activities.
Ms. Potter reported that fuel sales for the month of August were 1468 gallons of 100LL and 4807 gallons of JETA. Fuel sales were above normal due to Kentucky State Police training and Military Police purchases.
Ms. Potter reported that the monthly Community Hangar report include Kevin Mays $150.00, Jamie Samuels $150.00 and PHI Helicopter $300.00. August Community Hangar total is $600.00.
Ms. Potter reported mowing all areas on the outside of the fence once and inside the fence twice in preparation for the Community Day and Air Show.
Ms. Potter reported there will be another Pancake and Sausage breakfast on Saturday, October 5.
Ms. Potter reported that runway lights and taxi lights were replaced. PAPi lights were ordered.
Ms. Potter reported purchasing a tank for diesel fuel. A new hose and filter were purchased for the diesel tank.
Ms. Potter reported that new blades for the John Deere ZTrac were purchased and installed.
Ms. Potter reported that Rowan County High School Art Class has offered to paint an azimuth circle (approximately 20 feet wide) for the Airport. We are to pick a location. A motion to place a compass rose in the middle of the asphalt centered between the Terminal Building and the hangars at the FBO’s discretion was made by Mr. Stinson, seconded by Mr. Oliver, and approved unanimously.
Mr. James and Dr. Derrickson, Buildings & Grounds Co-Chairs, reported on the 2013 Airport plan status report. Mr. James went over plans.
- Airport Appearance. The appearance of the Airport for the Community Day and Air Show on September 21 was excellent and outstanding. The FBO are to be commended for their hard work.
- Fertilizer. Approximately 130 tons of lime has been spread with 95 tons more to go on the south end of the field.
- Storm Drain Project/Erosion. A meeting is scheduled with BCI regarding the storm drain project. Mr. Oliver and Mr. Dailey reported reviewing the erosion problems at the Airport by driving the perimeter and conditions are reported to be poor at best.
- Map. The large map of the Airport was framed and hung in the Terminal Building Conference Room. The printing and framing cost was minimal. Thank you to Mr. Johnnie Fryman for his donation of labor on the framing. A thank you letter will be sent to Mr. Fryman.
Mr. Laferty, Communications and Security Chairman, reported security was good at the Community Day and Air Show on September 21. Smoking was an issue so an announcement was made over the loudspeaker that smoking was not allowed near the hangars. Future events should announce that there is no smoking allowed on Airport grounds. Mr. James reported that the Farmers/MMRC Volunteer Fire Department provided security help and was present at the Friday rehearsal, the Saturday Air Show, and again on Sunday at the EAA Young Eagle rides and should be commended for help.
Mr. Laferty indicated there was no update on the AWOS frequency application from Brandstetter Carroll, Inc. A call was made to the FAA on August 28, 2013. The application for the AWOS is on file.
Mr. Stinson, Community Day and Air Show Co-Chair, reported on the status of the September 21, 2013 event. Thank you letters to the sponsors and volunteers were passed around for each Board Member to sign. Debriefing: Everything went smoothly this year.
The FAA was very pleased. Parking organization was very good. We may want to skip a year or every five years in organizing such a large event. At some other airports (example: Montgomery County Airport), the Experimental Aircraft Association is in charge of their air show. Volunteer efforts have been a challenge for our event each year also. The Morehead Tourism Commission may be interested in combining a July 4th event with an air show. Mr. Gray and all Board Members acknowledged that Mr. Stinson did a great job as Air Boss this year.
Mr. Brandstetter reviewed project updates.
- AWOS Project. BCI received approval of the form 854 on August 16 and submitted Form 601 on August 28. BCI spoke with a representative at the FCC and confirmed the submission process. They indicated there were no red flags with the application. There was no estimated time of completion of the process. After the license is obtained, the contractor maintenance employee will complete the project.
- T-Hangar Project. The FAA got grant application back. Pre-construction meeting is scheduled for October 3rd. Joe Carter from KDA will attend. The State application will be submitted after questions regarding the multi-year funding were posed to Craig Farmer. Construction schedule shall be finalized with pre-con meeting. The T-Hangar project is a multi-year project with funds for FY 14 available in October. A ground breaking ceremony will be held sometime after the pre-construction meeting.
- Runway Storm Improvements. A summary of the needed improvements at each location will be compiled and bid documents will be prepared. The summary report from the USDA was received at the August meeting and BCI was provided a copy of the cover letter. A field walk was scheduled for September 23, but was rescheduled to September 30th with the Building and Grounds Committee.
- Other Items: BCI has prepared cost estimate for pavement markings and crack sealing per FAA request. BCI will send estimate to James Williams for review.
OLD BUSINESS
KAA Conference. The Kentucky Aviation Association Conference was held in Bowling Green with four members attending. Mr. Gray, Mr. Laferty, Mr. LeMaster, and Mr. Potter attended the September 4-6, 2013 meeting.
Insurance and Board Liability. No update.
Air Flight International Aircraft – Letter from Robert Kreb/Covenant Flight Group. The grounded Merlin plane is a liability and has caused the Airport much trouble involving a disputed ownership with law authorities being involved. The motion to send a registered letter to the owner of the plane demanding removal of the plane was made by Mr. LeMaster, seconded by Mr. James, and approved unanimously. Mr. Gray will contact Mr. Rogers. Attorney, to send a registered letter to the owner of the aircraft. If not removed by the October 15th, ground charges will be applied and the plane will remain grounded until the charges are paid.
Sign at Eagle Trace Spur Entrance. Morehead State University golf course and the Airport will be featured on a new sign at the entrance to the new Eagle Trace Spur road on Rodney Hitch Boulevard. Permits are being obtained for the sign which will not be lighted.
NEW BUSINESS
Lighted Intersection at KY 801 and Rodney Hitch Boulevard. The need for a lighted intersection at the entrance to the Airport was discussed. At night the entrance may not be detected because of poor visibility. No action was taken.
Aviation Mechanics Course at KTCTS. The Board Members discussed the need for an aviation mechanics course at the Kentucky Community and Technical College System campus in Morehead. No action was taken.
OTHER BUSINESS
ADJOURNMENT
Mr. Gray adjourned the meeting 7:55 PM.