Morehead-Rowan County Airport Board Minutes
November 21, 2013
Chairman Michael Gray called the meeting to order at 6:01 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Don Laferty, Tim James, James LeMaster, Porter Dailey, Ron Oliver, Eric Stinson, and Tom Fossett. Charles Derrickson and Stanley Click were absent. Guests present were Tracey and Mike Potter – Fixed Base Operator; Ben Brandstetter and Tony Hardin – Brandstetter Carroll Inc.; Harry Clark – Rowan County Fiscal Court liaison; and Barbara Marsh – Assistant Secretary-Treasurer.
Mr. Gray informed that Mr. Click had submitted a letter of resignation due to additional work duties and personal responsibilities. Mr. Gray thanked Mr. Click for his service to the Board and community. A new Board city representative member will be appointed soon.
Mr. Stinson presented the Minutes of the October 2013 meeting. Mr. Laferty corrected the data name METER to METAR and term frequently to frequency in his report. The motion to approve the October 31, 2013 Minutes with corrections “A request was made for a representative to be here during the commissioning process to explain what is required for TAF and METAR data FTI (federal telephone interface) to provide information to the modem. The frequency here for the aviators is 119.950” was made by Mr. Laferty, seconded by Mr. Oliver, and approved unanimously.
Mr. Stinson presented the Financial Report for the period ending October 31, 2013. The report included five pages including cash flow, balance sheet, profit & loss, and profit & loss detail. Income was positive for the period. Fuel was not purchased this month and expenses were normal. The motion to accept the October 2013 Financial Report was made by Mr. Oliver, seconded by Dr. Derrickson, and unanimously approved.
REPORTS
- Tracey Potter gave a report on the status of the FBO and Airport activities. She advised the status of fuel sales, grounds maintenance, and hangar activities.
- Ms. Potter reported that fuel sales for the month of October were 1321 gallons of 100LL and 630 gallons of JETA.
- Ms. Potter reported that the monthly Community Hangar report include PHI Helicopter $300.00.
- Ms. Potter reported that the AWOS is working but still has a continuous light on 24/7.
- Ms. Potter reported needing a solution to snow removal this winter. Mr. Gray will consult with the Rowan County attorney as to the proper procedure for declaring property surplus. Mr. Dailey reported the Morehead Utility Plant Board is declaring property surplus and will transfer a vehicle which may be used for snow removal.
- Ms. Potter reported that the EAA Chapter has planned a trip to the Dayton Air Museum on January 4, 2014. Please contact Ms. Potter for further details or to sign up for the bus trip which will leave early morning and return that evening.
- Ms. Potter reported there will be another Pancake and Sausage breakfast on Saturday, December 7th. There will be no Pancake and Sausage breakfast in January because it falls on the planned trip with the EAA Chapter.
- Ms. Potter reported contacting Bowman’s Heating Service to repair a sequencer on the double wide mobile home heating unit.
Grounds
Mr. James, Co-Chair, went over actions.
RFP. A request for proposal is being prepared for spring/summer 2014 hay contracting. It will be advertised in Rowan-Bath-Fleming county newspapers.
Fertilizer. The final lime application was not made due to the truck being inoperable.
Communications and Security
Mr. Laferty, Chairman, reported on the AWOS/NADIN.
1. Mr. Laferty reported that the AWOS had been commissioned by Mr. Ed Leach and others. Mr. Leach will submit the appropriate papers and Mr. Laferty will submit a NOTAM.
2. Six months of data from the AWOS is the minimum time period for establishment of data which is required.
3. A maintenance proposal for the AWOS was emailed to Mr. Laferty from Marilyn Wulfekuhler, of anyAWOS. The service monitors observations sent to FAA, NWS, Flight Service and “the rest of the world”. A small machine is placed at our location which fetches an observation from the AWOS once every five minutes and sends it to their servers. It is seen there before it is seen by the FAA on their website. http://www.anyawos.com/KMDS. The screen has 24 hr. rainfall (for agricultural interests).
4. Full service maintenance cost option 1 is $1500.00 installation charge and $89.00 per month. The anyAWOS company would configure the system, and then ship it to us for easy installation. If the unit fails in any way (including lightning damage), they would replace and ship a new unit at their expense. Observations coming back from the FAA would be checked to make sure the loop is completed. A low cost option 2 is $500.00 initial set up and $50.00 per month. For this service, we would get only the data piped to the FAA, no monitoring, no notification, no web screen, and we are responsible for replacement of damaged equipment. Mr. Brandstetter reported that the Airport receives $150,000.00 per year through capital improvements. Mr. Brandstetter will ask Mr. Craig Farmer, Transportation Cabinet Engineer Branch Manager, for additional funds for the service. The motion to accept option 2 at $500.00 installation charge and $50.00 per month service fee was made by Dr. Fossett, seconded by Mr. Oliver, and approved unanimously.
Brandstetter Carroll Inc. Mr. Hardin and Mr. Brandstetter reviewed project updates.
T-Hangar Project
The 2nd bidding/estimated construction schedule:
o Advertise: Week of December 2, 2013
o Pre-bid meeting: December 19, 2013
o Bid opening: January 9, 2014
o Contract award: January 30, 2014
o Mobilization: January 30 – March 5, 2014
o Start of construction: March 6, 2014
o Substantial Completion: August 22, 2014
In consideration of available funds, an option would be to reduce square footage so that the base bid would be eight units with alternates of 10 units and 12 units. Mr. Hardin will check with Mr. James Williams, Project Manager, about part of the T-Hangars being alternates. Mr. Stinson reported that the $18,500.00 Airport match will be a challenge this year. A funding source may be city or county funds.
Mr. Gray has documents to sign requesting 7.5% state money which has not been received by the board before the latest bid. The amount owed us is $2,550.00 (7.5% of $34,000.00 worth of billings). Ninety percent of that project was funded with the Airport funding 2.5%.
Runway Storm Improvements
- BCI completed a field walk of the drainage system on September 30th. Mr. James and Mr. Potter reviewed all existing structures and determined scope for mitigation of failures.
- A summary report of the findings, along with cost estimates, is provided in the handout (14 pages). The opinion of probable cost is estimated to be $102,925.00 (cost $89,500.00; contingency @ 10% – $8,950.00; owner cost @ 5% – $4,475.00). Mr. Brandstetter will consult with state sources for funding on the runway storm improvement. Mr. James suggested that the soil conservation analysis obtained earlier could be combined with the summary report to provide a more in depth presentation.
OLD BUSINESS
Insurance and Liability. Mr. Stinson reported that liability insurance needs to be purchased. He has contacted the previous vendor and requested installment payments. Eastern Aviation and Shell Aviation will be added as additional insured.
Air Flight International Aircraft. A registered letter was sent to the owner of the grounded plane explaining the charges associated with the abandonment of the plane. The return comment was that a ferry permit was needed. We may have to threaten a lawsuit to obtain the fees imposed.
ADJOURNMENT
Mr. Gray adjourned the meeting at 7:24 PM.