Morehead-Rowan County Airport Board
Minutes
May 31, 2012
Chairman Michael Gray called the meeting to order at 6:00 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Don Laferty, Jim LeMaster, Porter Dailey, Ron Oliver, Charles Derrickson, Tim James, Tom Fossett, and Eric Stinson. Absent was Stanley Click. Guests present were Tracey and Mike Potter, Fixed Base Operators; Ben Brandstetter and Tony Hardin – Brandstetter Carroll, Inc.; Earl Rogers, Attorney; Brad Thompson- Hinkle Contracting Company, LLC; and Barbara Marsh – Assistant Secretary-Treasurer.
The Minutes of the April 26, 2012 meeting were presented. The motion to approve the Minutes was made by Dr. Derrickson, and seconded by Mr. Oliver, and unanimously approved.
Mr. Dailey presented the Financial Report for the period ending April 30, 2012. The report included 5 pages consisting of a balance sheet and profit/loss detail. Major expenses were the purchase of a John Deere tractor for $11,300.00 and fuel purchases of $43,334.71. There were two T-Hangar delinquencies for the fourth quarter. The report details five accounts including operating, fuel, construction, money market, and certificate of deposit. An anticipated expense of approximately $56,000 from Morehead Utility Plant Board for the water line installation project is pending. The balance of all accounts was $154,879.98. The motion to accept the April 2012 Financial Report was made by Mr. Stinson, seconded by Mr. LeMaster, and unanimously approved.
REPORTS
Tracey Potter gave a report on the status of the FBO and Airport activities. She advised the status of fuel sales, maintenance/repair, and hangar activities.
Fuel sales for the month of April were 1,717 gallons of 100LL and JETA fuel was 653 gallons pumped. Total gallons on hand are 6,486 gallons of 100LL fuel and 6,434 gallons of JETA fuel.
Ms. Potter reported on the following:
- There will be another pancake and sausage breakfast on Saturday, June 2.
- The community hangar report included usage for the period and activities.
- The Kentucky Air Challenge will begin June 1 and will conclude on August 4. Forty-three airports are participating.
- Mowing and weed eating are ongoing.
Mr. Brandstetter reported on the following:
AWOS III Project
- Mr. Gray will sign BCI (contractor) documents today. Shop drawings will be received from the contractor and Mr. Gray will provide a copy of the tax exemption certificate.
- The lead time on equipment is at least 10 weeks from approval of shop drawings.
- Mr. Dailey will provide invoices for the advertisements to bid for state reimbursement.
Dr. Derrickson reported on several projects.
- The back field area which has pine trees 2-3” in diameter and other growth was reviewed by committee members Mr. James, Mr. LeMaster and Dr. Derrickson. The committee will cut/trim the area and burn the debris. Afterwards the area needs to be cut several times a year.
- Total Landscape Care will be contacted by Mr. Rogers to complete the contract involving cutting up logs and tops cleaned out near the fence line.
- Standing rain water near the T-Hangars was reviewed by Hinkle Contracting. Mr. Thompson reported and gave a written estimate on the repair for $34,965. Rain water comes off the roof and goes between the concrete and the front lip of the building. The majority of the water is within twenty-six feet of the building. The repair estimate involves trench drains and approximately sixty-four feet near the back half of the building (from the runway). The building is 3” lower than it was designed to be. A request for funding help will be made and Mr. Craig Farmer, Transportation Cabinet Engineer, will be contacted.
OLD BUSINESS
Mr. Laferty reported on the emergency fire drill procedure. The drill be on June 14, 2012 and will be conducted by the MMRC Fire Department. A bonfire will be built at the end of the field. Mr. Laferty will coordinate and direct traffic during the drill. Maps of the airport will be supplied if needed. Mr. Joe Cline and Mr. Danny Blevins will be notified of the drill.
Dr. Fossett and Mr. Stinson reviewed plans for Community Day, September 22, 2012.
- Insurance is not available through EAA. Mr. Dailey is checking with KACO. The lowest quote is $1,400..
- A sign-up will be available on September 22 for airplane rides by the EAA chapter
- on Sunday, September 23.
- One of the air performers during the air show will offer airplane rides to visitors and guests.
- Donations and sponsors will be contacted for financial support.
- Air performers include Cliff Robinson, Rob LaCerda, and Chris Kegan.
- Estimated expenses to date are $5,700.
- Assignments were reviewed.
- Yellow X’s need to be put on each end of the runway. Mr. Oliver will review requirements.
- If there is bad weather and the air performers don’t get here, we do not pay them.
- There may be a motel charge for Mr. Robinson. A sponsor may donate a room for this event.
NEW BUSINESS
Mr. Gray asked Mr. Dailey to report on the FBO Contract Renewal status. Mr. Dailey said the Committee had had no further meetings but by contract an action of the Board by June 1 was necessary to advise the FBO of the Board’s intent to renew or not renew the contract. Mr. Dailey moved that the Board extend the FBO contract for its final two years pending final negotiations with the Potters and approval of the Board of a new contract. Mr. Stinson seconded the motion and it was unanimously approved.
Mr. Stinson will facilitate documentation regarding an application for field approval for a landing site for large airplanes (C130). Mr. Brandstetter and Mr. LeMaster will assist with application information and delivery.
Mr. Dailey discussed the possibility of replacing the T-Hanger project with a Community Hanger that would be more attractive to industrial prospects. Following a discussion it was the consensus that if the current new T-Hanger project was continued and built then the current community hanger could be marketed for industrial recruitment. There is a waiting list of six for T-Hangars.
OTHER BUSINESS
The June meeting is the annual meeting. The FBO will serve dinner approximately one hour before for board members and invited guests. A committee to nominate officers for the 2012-2013 fiscal year was appointed by Mr. Gray. Dr. Derrickson, Chair, will serve with Mr. James and Mr. Laferty, and report at the next meeting.
ADJOURNMENT
Mr. Gray adjourned the meeting at 8:20 p.m.