Morehead-Rowan County Airport Board Minutes
May 28, 2015
Chairman Tim James called the meeting to order at 6:00 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Ron Oliver, Charles Derrickson, Jim LeMaster, Porter Dailey, Harry Clark, Tom Fossett, Mike Gray, and Bruce Mattingly. Don Laferty was absent. Guests present were Tracey and Mike Potter – Fixed Base Operator; Aaron Roberts – Pilot; Walter Blevins – Rowan County Judge Executive; and Barbara Marsh – Assistant Secretary-Treasurer.
Mr. James welcomed Mr. Clark, who was appointed to replace Mr. Stinson. Mr. Clark formerly served as magistrate/liaison of the Rowan County Fiscal Court.
Mr. James presented the Minutes of the April 2015 meeting. The motion to accept the April 2015 Minutes was made by Mr. Dailey, seconded by Mr. Oliver, and approved. Mr. Clark abstained.
Dr. Mattingly presented the April Financials. The report included statements of activity for April and for the fiscal year (July-April 2015). The motion to accept the April 2015 Financial Report was made by Mr. Gray, seconded by Mr. LeMaster, and unanimously approved.
REPORTS
#1 Engineering Firm: Mr. Dailey reported that an advertisement for a Request for Proposal for engineering services had been published. The closing date of the RFP is June 5, 2015. Mr. James reported that he had spoken with Brandstetter Carroll Inc., thanked them for service to us, and advised them of the search for a new engineering firm.
#2 FBO. Ms. Potter reported on the status current fuel sales, grounds maintenance, and hangar activities.
- Fuel sales were 950 gallons of 100LL and 2159 gallons of JETA fuel.
- Mike and David Razor installed the new lights in the hangar. It is much better lighting and working well.
- Rowan Unite will have a color run 5K this Saturday, May 30. The Autocross on May 16-17 went well.
- The Rowan County maintenance crew used two county dump trucks to haul 12 loads of dirt last Friday for approximately a half day. Michael Osborne, pilot and hangar tenant, used his skid steer to spread the dirt. Ms. Potter will keep track of how many hours Mr. Osborne has spent on the project and report back to Dr. Mattingly, who will decide on some manner to compensate Mr. Osborne for his volunteer efforts and use of equipment.
- Wes Mettlesteadt with Garver and representatives from Stantec have been out to take pictures and discuss ACIP projects. Hanson may be here tomorrow.
- The meter base cover at the front entrance needs to be raised so we can level the dirt around it.
- Upcoming events include Young Eagles on June 13 and Gravity Falls Motorsports car show on September 5. These dates are on the website.
- Aaron Roberts now has a Turbo Arrow based here. Michael Osborne got his private license.
- The fuel meters including fuel trucks were certified recently.
- The Ashland SCCA (Sports Car Club of America) autocross group will be requested by Ms. Potter to come to the next board meeting to speak to our group about their request for a monthly autocross.
- Door locks on hangars are 6 pass through and 6 that are not pass through. Jave has agreed to change, if desired. JAVE LLC spread 200 lbs of grass seed and addressed the punch list.
- Pancake and sausage breakfast will be on June 6.
#3 Buildings & Grounds. Dr. Derrickson and Mr. Oliver, Co-Chairs, updated activities.
a. Hay Contract Update. Dr. Derrickson reported speaking with Joe Fraley at the MSU farm to haul manure to improve fields. As soon as he takes his hay off the fields, he will begin the process. We need to be working with the county road crews to accomplish this goal.
b. Lighting/Electrical Update. Mr. Oliver reported that the new lights have been installed in the community hangar. On some lights, the lens and covers were not installed due to concern of excessive extra heat build-up. Mr. Trent Hamilton’s lift was used for installation. Mr. Oliver will follow up with FMRECC for rebate. Ms. Potter was requested to ask FMRECC to inspect the outside lights on the original set of T-Hangars. Water gets in them and many lights are out.
c. New T-Hangar Punch List. Mr. Oliver reported that the punch list had been completed. Dr. Derrickson and Mr. Oliver will verify that all punch list items have been completed. Mr. Samuell’s hangar repair will be done soon. Jason with JAVE LLC said there was no structural damage and has ordered sheet metal to make the repairs. He said the amount would be in the hundreds of dollars.
d. Mowers. No update.
e. Pressure Washer. Dr. Derrickson reported that a pressure washer was purchased which will be used to clean buildings, etc.
f. Mr. James expressed his gratitude to Dr. Derrickson for managing the hay contract with MSU and to Mr. Oliver for taking care of light replacements in the Community Hangar.
g. Use of Inmates. Mr. James reported that Mr. Wes Coldiron, Rowan County Jailer, may provide maintenance help at the airport with weed eating and mowing next week. A guard will accompany the workers. Needed items included providing gas for the weed eaters and lunch.
#4 Communications and Security. Mr. James reported for Mr. Laferty. Concerning the issue reported by Mr. Samuell (PHI) at the last meeting concerning the incorrect airport identifier (NC 17) when checking SYM weather, Mr. Laferty confirmed the problem with the chief pilot for PHI, and contacted both the FAA and NOAA in Jackson about the problem. Neither could duplicate the problem, or find a problem with current reporting. In the meantime, we should continue to monitor.
#5 Property Lease Policy. Mr. Dailey reported the policy has been completed.
#6 Hangar Lease Update: Dr. Mattingly reported that a long sought after signed hangar lease agreement was received during this meeting by email. The lessee’s hangar rent is paid through December. Mr. Dailey suggested that monies received from hangar tenants in the future be for the fiscal year only. Any portion of paid hangar lease which crosses the fiscal year (July-June) be returned.
NEW BUSINESS
Flying After Sunset Safety Issue. Dr. Fossett reported that he flew into the airport one evening after the sun had set, and saw three powered parachutes still flying near the runway. He had difficulty seeing them and determining exactly where they were as he flew the landing pattern. They did have strobe lights but the parachutes blocked visibility. Mr. Potter will discuss with the issue with the power parachute pilots.
Next Meeting is Annual Meeting. Ms. Potter will provide a dinner before the next meeting on June 25. An invitation to the fiscal court members and the city council will be made.
Budget. Mr. Dailey reported that he met with Dr. Mattingly and Ms. Marsh to review the new budget for FY 16 (July 2015-June 2016), which will be presented at the June meeting. He noted that our number one project will be the runway repair and should start immediately after selection of a new engineering firm.
Audit. Mr. Dailey reported that an audit is required this year due to exceeding the threshold of federal levels. Our last audit was for FY 2012 which was completed by Lane and Associates, Mt. Sterling. Local auditors will be requested to see if they want to make an audit bid. Mr. Dailey will report at the next meeting.
OLD BUSINESS
Nominating Committee: Mr. Gray reported that the committee (Mr. Laferty, Chairman, Mr. Gray and Dr. Derrickson) met at Mr. Laferty’s house. After a careful review, they propose to keep the present officers as the nominated slate consisting of Mr. James, Chairman; Mr. Dailey, Vice-Chairman, and Dr. Mattingly, Secretary-Treasurer. The vote will be at the next meeting on June 25. In addition, the committee commended several former members for their hard work and expressed a desire to show the appreciation through a plaque or framed certificate. A permanent plaque in the conference room with names added each year was suggested. The Executive Committee will review this recommendation and report back at the next meeting.
City Representation: Mr. Roberts reported that Morehead Mayor Trent apologized for the oversight of not including the airport as a community partner for economic development, and will include in future presentations. He would like to have some aerial pictures of the airport and area for his presentations.
ADJOURNMENT
The meeting was adjourned at 7:19 pm.