Morehead-Rowan County Airport Board
Meeting Minutes
March 30, 2017
Chairman Tim James called the meeting to order at 6:04 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Harry Clark, Tom Fossett, Aaron Roberts, Porter Dailey, Charles Derrickson, Jim LeMaster, Bruce Mattingly, Mike Gray and Ron Oliver. Guests present include: Dr. Walter Blevins – Rowan County Judge-Executive; Kim Bozarth – Kim’s Bonanza Parts; Perry Sloan – FBO; Josh Clark – Hangar Tenant; Mark Upchurch – Garver; and Barbara Marsh – Assistant Secretary-Treasurer.
Mr. James presented the Minutes of the February 2017 Meeting. A correction was made to the Garver Engineering report. Ryan Patton visited the airport on Tuesday, February 28 at 10:30 AM, not February 10. The motion to approve the February 23, 2017 Meeting Minutes as corrected was made by Mr. Dailey, seconded by Mr. Clark, and approved unanimously.
Dr. Mattingly presented the February financials including profit and loss statements for the month and for the fiscal year (July-February). The motion to accept the February financials was made by Mr. Gray, seconded by Mr. Oliver, and approved unanimously.
Public Comment. Mr. James opened the floor to public comment. There were no comments.
REPORTS
FBO Activity Report. Mr. Sloan reported on fuel sales, maintenance, and airport activity.
- 100LL Truck Fuel Meter. TPM Environmental Group has not returned to continue repair of the fuel meter. They are working at Fleming Mason Energy at this time.
- Fuel Sales. in February were 1829 gal. of 100LL and 853 gal. of JETA fuel.
- Status of Community Hangar Cleanup. The community hangar has been cleaned out with 2 loads going to the dump today and more planned.
- Flight Instruction. Twelve individuals are receiving flight instruction. Mr. Sloan offers free ground schools on Mondays and Wednesdays. There are four individuals coming from Lexington.
- There will be an EAA Pancake and Sausage Breakfast on April 1, 7:30-10:30am.
- New Hangar Light Fixtures. Three replacement light fixtures have been replaced and there are seven more to install. Mr. Harry Clark will assist next week with the installation. In order to get FMRECC the credit request, pictures of the installation/fixtures/invoice need to be forwarded.
(From March 2016 Minutes: “New weatherproof outdoor fixtures with bulbs were ordered for the original T-Hangars. Ten fixtures were ordered with LED bulbs. Fleming-Mason Energy reported that these will qualify for energy credits. The 10 fixtures with bulbs are dusk to dawn and cost $179 each. )
- Main Gate Issue. The main gate was serviced again.
Other: Cave Run Overhead Doors serviced storage end doors on February 2, 2017. David LeQuire reported needing service to his hangar door (B10) but could not be reached when they were here.
Community Hangar contract with PHI1. A contract has been signed between Mr. Sloan – FBO, and PHI1. PHI1 is requesting a blueprint of the floor plan. Mr. Oliver will search for a digital copy of the floor plan. PHI1 does have the combination to pilot’s lounge door.
Terminal Bldg Lighting. There are four fixtures which need to be replaced. Mr. Harry Clark is assisting with lighting issues.
Garver Report. Mr. Upchurch, PE
- Request for KDA Funds for Fuel Farm Rehabilitation.Mr. Joe Carter suggested that a justification letter and Kentucky Department of Aviation grant application should be submitted for the repair/repainting of the 100ll and Jet A fuel tanks. If approved, we would be placed on the statewide list for available funds. Construction cost estimates were sought from several contractors including TPM Group (Bowling Green), Cobb Environmental and Technical Services (Tupelo, MS), and Rebel Services (Ripley, MS). Costs ranged from $11,000-$19,000. The refurbishing includes sandblasting, prep, and 2 coats of paint. Due to the project estimates (under $20,000), advertising for bids will not be required. However, project specifications will be needed as well as formal written quotes. The use of shrink wrap was discussed and TPM is checking with Fire Marshall for prohibitions.
- 2017 REIL Project Update. A preliminary plan will be sent to Mr. Joe Carter with threshold displacement to work on one end of runway at a time to avoid complete runway closure. This will benefit the FBO’s operation and the aviation community. If approved, a NOTAM will be filed. The airport board agreed with Garver’s recommendation for a single step model REIL on the project. This model is designed to stay off on the low frequency. The REIL may be turned on with the medium and high frequency steps. Pending approval by KDA, advertisement will proceed with tentative dates of Friday, April 7 and/or Tuesday, April 11 with a two-week bid window. The bid opening is projected to be Tuesday, April 25 with presentation of recommendation of award letter at the Board Meeting on Thursday, April 27.
- Trench Drain Repair. An independent fee evaluation was conducted and received for administration, design, and bidding services. We are in contract re-negotiations now. It is still the goal of Garver and the board to have a bid opening on the Tuesday before May’s Board Meeting. James Williams, FAA Program Manager, would like to have the bid and award recommendation letter approved by June 1 in order to begin writing the grant application. Our funds consist of the FAA money we have saved from last year (FY16) $150,000, $150,000 from this year (FY17), $30,000 left over from FY 15, and AIP money to be borrowed from another airport $37,000.
Buildings and Grounds. Dr. Derrickson, Mr. Oliver, Mr. Clark, Co-Chairs
- Facility and Residence Update. The doublewide restoration has been completed with some painting by Mr. James and Dr. Derrickson. Additional upgrade possibilities include a porch/deck front and back, landscaping, asphalt, and protection for back door from the wind and elements. Mr. Clark obtained an estimate from Angie’s Buds and Blooms for decks/landscaping.
Category 1: Front Area Landscape Bed. Fill dirt, roll all areas for seeding-straw sides and back, landscape fabric and pins (10×42’), river rock, and labor; Total $1,120.
Category 2: Decks:
Option 1, Front Deck 8 x 42’ including lumber, anchor post, concrete, lattice, railing, etc. $4,021.70 (includes tax); labor 8 x 42’ $2688; Total $6,709.70.
Option 2, Front Deck 8×24’ $2,176.19 (includes tax), labor 8×24’ $1,535, Total $3,712.19.
Option 3, Side Deck 4 x 8’ $895.39 (includes tax) labor $256, Total $1151.39.
Landscaping Front 42’ Wide: 9 shrubs (evergreens back and flowering shrubs in front 3 gal $314.91, 3 yellow daylilies, 1 gal $38.97, labor planting $141.55, Total $495.43.
PHI1 is not able to make commitments at this time for use of the facility. Another option for the use of the DWMH is classrooms. When a determination is made for the use of the facility, the committee will decide what other items are needed. Mr. Dailey noted that when paving is being done for other projects, they may be contracted for asphalt at the DWMH. The renovation cost to date is @ $6360.
- Facility Lighting Update. Terminal Bldg. All outside lighting has been restored except four fixtures which will be addressed as time become available. Seven fixtures on the original T-Hangar A will be installed soon.
Other.
Organic Matter from MSU. Dr. Derrickson reported that the MSU University farm has 40 more loads of organic material. The cost is $75 haul bill for each load to be delivered. The last contract was with Jerry Adams Trucking, Cranston Road. In addition, there are 30 loads still to spread. Dr. Blevins offered to contact Paul Brown, Foreman – Rowan County Transportation Department, to coordinate possible hauling, The Buildings/Grounds committee will coordinate with Dr. Blevins on this project.
New Parking Lot Gravel. When Midwest Aircraft Inc. was picking up the steel frames/girders last week, a bobcat/operator displaced some gravel in the parking lot. A grader blade will be needed to smooth the gravel and restore to its former condition.
Communications and Security. Mr. Roberts, Chair
- T-hangar Light Replacement Original Hangar A: 3 fixtures installed, seven more are remaining to be installed. Mr. Harry Clark will assist with remaining fixtures.
- Update on Lock Replacement. While ABCO Security was here for a security camera estimate, Mr. Robert Welch installed a new lock on the pilot lounge door at no cost. Mr. Sloan is programming it with the help of Mr. Welch. (ABCO Security, Rt. 321, Prestonsburg, KY).
Other.
Security Cameras. One other local estimate will be obtained in addition to ABCO Security estimate for a camera/video surveillance system. Mr. Dailey will contact Gateway ADD for any assistance they may be able to give for the camera system.
Signage. When approaching the terminal building, there is no signage indicating the direction to the front of the building. The only door facing that parking lot is one to the community hangar, which needs to stay locked, and still has the Midwest Aircraft information on it. Judge Blevins suggested the Rowan County Transportation Department should be able to assist with developing appropriate signage. Mr. Harry Clark will speak with the Rowan County Transportation Department about a sign/signage indicating directions/and or information about the airport. Mr. Roberts suggested yellow arrows be painted on the sidewalks indicating direction to entryways.
Locks. Security for the two terminal building walk through gates was discussed. The pros and cons of locking these gates afterhours was considered, but no action was taken.
Other Lighting. Additional lighting will be reassessed after all other lighting issues/installations have been completed. FMRECC credits will be sought after completion of T-hangar outdoor fixtures have been installed.
Chair Report. Mr. James
Removal of Hangar Steel from Facility. Mr. & Mrs. Potter have had semi-trailers here to pick up the steel girders and frames which were moved from the community hangar to near the DWMH. Mr. Josh Clark will be leaving Saturday with the final load.
OLD BUSINESS
None
NEW BUSINESS
None.
ADJOURNMENT