Morehead-Rowan County Airport Board
Minutes
March 28, 2013
Chairman Michael Gray called the meeting to order at 6:00 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Don Laferty, Charles Derrickson, Porter Dailey, Tim James, James LeMaster, and Eric Stinson. Stanley Click, Tom Fossett, and Ron Oliver were absent. Guests present were Tracey and Mike Potter – Fixed Base Operator; Magistrate Harry Clark – Rowan County Fiscal Court liaison; Ben Brandstetter and Tony Hardin – Brandstetter Carroll Inc.; Earl Rogers – Attorney; and Barbara Marsh – Assistant Secretary-Treasurer.
The Minutes of the February 28, 2013 meeting were presented. The motion to approve the February Minutes was made by Mr. Dailey, seconded by Dr. Derrickson, and unanimously approved.
Mr. Dailey presented the Financial Report for the period ending February 28, 2013. Income included the City of Morehead yearly support ($8,000) and the Kentucky Aviation Department debt service reimbursement ($12,088). Major expenses included the Fixed Base Operator FY 2013 3rd quarter contract payment ($7,500) and US Bank debt service payment ($12,087.50). The motion to accept the February 2012 Financial Report was made by Mr. Stinson, seconded by Mr. Laferty, and unanimously approved.
REPORTS
Tracey Potter gave a report on the status of the FBO and Airport activities. She advised the status of fuel sales, grounds maintenance, and hangar activities.
Ms. Potter reported that fuel sales for the month of February were 1,037 gallons of 100LL and 1,461 gallons of JETA. Another 6,052 gallons of JETA fuel was received. The balance of remaining fuel is approximately 5,422 gallons of 100LL and 5,659 gallons of JETA fuel.
Ms. Potter reported that the monthly community hangar report includes PHI Helicopter – $300; Josh Smith – $150; and Kevin Mays – $150, for a total of $600. Tie downs included Robert Thomas – $150 (paid August through September) and Justin Potts – paid through March.
Ms. Potter reported that T-Hangar door #7 was repaired after a strong wind moved a powered parachute trailer off its chocks and into the hangar.
Ms. Potter reported that the driveway to the doublewide mobile home is in need of grading and requested assistance in finding someone who could grade the road.
Ms. Potter reported there will be another Pancake and Sausage breakfast on Saturday, April 6.
Ms. Potter reported the AWOS is up and running; however, the gate to the AWOS is in need of repair. An email to Brandstetter Carroll, Inc. was sent regarding the needed repairs to the gate.
Ms. Potter reported that t-shirts with the Airport logo are available now for sale.
Ms. Potter reported that electronic door access to the pilot’s lounge is not operational. The keypad entry was not made for outside weather even with the cover.
Ms. Potter presented a profit and loss sheet for Midwest Aviation Services, Inc. for the period September 2012 – February 2013.
Mr. James and Dr. Derrickson, Buildings & Grounds Co-Chairs, distributed a Buildings and Grounds Handbook previously reviewed with the Board. Due to budget restraints, priority will be given to fertilization and seeding, and fence maintenance but may be restricted to $5,000-10,000, for this fiscal year (ending June 30). Other limitations include less spraying around the perimeter fence and mowing. A reimbursement request from the state for reseeding/fertilization/matting from a prior year has been made by Mr. Gray. The new fiscal year which begins in July has an allocation of $8,000 which may be used for these applications. The Committee Co-Chairs reiterated that the 284 acres is in need of maintenance and previous work will be lost if proposed applications are not made.
Mr. James presented a large colored map of the entire airport property. The 911 personnel (John Hamm) assisted in the printing of the no-cost project. It can be made larger or smaller (thumb drive access) and may be presented in meetings with the overhead projector. A frame is needed for the map.
Mr. Stinson reported on the September 21, 2013 Community Day and Air Show. Funds have been received/promised to allow the Board to proceed with full planning for the event, anticipating a total cost of approximately $15,000. The Morehead News will be contacted about the event by Mr. Stinson to begin pre-event promotion with a news story.
Mr. Laferty reported on communications and security. A phone line has been established for the AWOS. The next step is getting the frequency from the FAA. Mr. Brandstetter will follow up with the contractor. AWI, the contractor for the AWOS, will obtain the frequency and conduct an airport inspection with fly coverage to complete the project.
Mr. Brandstetter reported on five projects.
1. AWOS Project. Once frequency has been provided, AWI will complete the commissioning process.
2. T-Hangar Construction. Per discussion with FAA on 1/30/13, the FY 2013 AIP funds are not 100% authorized at this time. Full funding is dependent upon Congressional action. Mr. Hardin reported that all submittals have been made to the agencies. Pending other items, the bid date will be set for April 25. With a favorable response, we will know who the contractors are by the next scheduled meeting. Construction is scheduled for four-five months. The project should be completed by September-October. A meeting was held with the Building Committee to discuss items including HVAC for the meeting room and a hose wash outside. Also additional asphalt for proper drainage was discussed. The Transportation Department (Craig Farmer) and Department of Aviation have been contacted about bidding procedures.
NEW BUSINESS
Mr. Dailey reported on the new T-Hangar construction costs and funding breakdown. The estimated project is $750,000, with federal AIP funding (90%) at $675,000; state match (7.5%) at $56,250, and Airport board match (2.5%) at $18,750. Due to 2013 and 2014 AIP funding not yet being released it will be necessary for the Board to borrow funds in an approximate amount or $100,920. See New T-Hangar Funding estimate. A motion was made by Dr. Derrickson and seconded by Mr. James to proceed with the new T-Hangar project and secure via a short term loan from a local bank, the funds as necessary to award the construction contract for the project, and to further authorize the Chairman and Secretary-Treasurer to execute the proper documents for the loan. The motion was approved unanimously.
Mr. Gray reported that a request to the Board to grant a right-of-way across airport property to property owned by Franklin and Judy Fannin. The Fannin’s property is landlocked. The Fannin’s landlocked their property when they conveyed other property their owned to the Board on March 1, 2001 for the airport’s construction. Mr. Rogers will investigate the property issues and report back to the board.
ADJOURNMENT
Mr. Gray adjourned the meeting 7:38 PM.