Morehead-Rowan County Airport Board
Minutes
June 28, 2012
Chairman Michael Gray called the meeting to order at 6:00 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Don Laferty, Jim LeMaster, Porter Dailey, Ron Oliver, Charles Derrickson, Tim James, Tom Fossett, Eric Stinson, and Stanley Click. Guests present were Tracey and Mike Potter, Fixed Base Operators; Harry Clark, Rowan County Fiscal Court liaison; Henry Lackey, Deputy Commissioner, Kentucky Department of Aviation; and Barbara Marsh – Assistant Secretary-Treasurer.
The Minutes of the May 31, 2012 meeting were presented. The motion to approve the Minutes was made by Mr. Oliver, and seconded by Mr. Laferty, and unanimously approved.
Mr. Dailey presented the Financial Report for the period ending May 31, 2012. The report included 5 pages consisting of a balance sheet and profit/loss detail. The Fixed Based Operators were given their 4th quarter contractual amount of $10,000. Beginning July 1, monthly payments will be accepted for all T-Hangar and tie down leases. A monthly report will be provided at each meeting regarding delinquencies. The motion to accept the May 2012 Financial Report was made by Mr. Stinson, seconded by Dr. Derrickson, and unanimously approved.
The State Auditor, Adam Edelen, has announced he will review all special districts. Our airport is a Special District. Mr. Edelen is expected to build a database of all special taxing districts financial operations. Mr. Edelen will be in Morehead July 10 to discuss. Mr. Gray indicated he would attend.
REPORTS
Tracey Potter gave a report on the status of the FBO and Airport activities. She advised the status of fuel sales, maintenance/repair, and hangar activities.
Fuel sales for the month of May were 1,975.66 gallons of 100LL and JETA fuel was 951.4 gallons pumped. Total gallons on hand are 5,023 gallons of 100LL fuel and 5,073 gallons of JETA fuel.
Ms. Potter reported on the following:
- There will be another pancake and sausage breakfast on Saturday, July 7.
- The community hangar report included usage for the period and activities.
- The Kentucky Air Challenge has begun and several airplanes have already gone through MRCRA.
- The emergency fire drill on June 14 went well.
- Mowers have been serviced and blades sharpened.
- The TSA was here for an inspection and found no security risks.
- The FAA was here to go over the application for the airshow during Community Day.
- Adam Mabry got his multi-engine rating license.
Dr. Derrickson reported on several projects.
- The back field area has been cleared of sprouts and debris. The debris is piled up ready to burn when conditions exist.
- The back fence area has been sprayed and debris cut. Some logs and trees have been brought out to the end of the property. There is no report on a letter sent to the contractor regarding completion of contract items. The contractor did say the fence line needed to be sprayed.
- The gravel roads in front and along the back have been graded. Appreciation was expressed for the Fiscal Court’s support.
Mr. Laferty reported on the emergency fire drill procedure. The drill was held on June 14, 2012, at 7:30 pm, and was conducted by the MMRC Fire Department. A bonfire was built at the end of the field and emergency vehicles entered gates and entrances correctly. An issue was found when reporting the fire to the 911 number. Flemingsburg 911 answered the call, but was unable to forward the call to the Morehead 911. A regular number for Morehead 911 was called and the fire was reported. Mr. Laferty will investigate the issue and report back at the next meeting. A suggestion was made to post the number for the Morehead 911 office prominently in the front office.
Dr. Fossett and Mr. Stinson reviewed plans for Community Day, September 22, 2012.
- The FAA approved a waiver for the airshow. It will be issued several days prior.
- Performer practice for the air show will be Friday before from 5:00 – 7:00 pm.
- The airshow will be from 12:00 – 3:00 pm on Saturday, September 22, 2012.
- The air show is required to have two fire trucks in attendance, with one being on the show line.
- A free tethered balloon may be provided by the FAA.
- Sky diving groups may be contacted.
- A C23 and UH 60 (Blackhawk) have been confirmed.
- A show briefing will at 9:00 am on Saturday and is mandatory for all participating
emergency personnel and volunteers.
- Regular air traffic will be restricted on September 22 at 11:55 am and will most likely resume at 3:00 pm after the air show. Mr. Laferty will provide the Notam.
- A candy drop at the end of the show may be scheduled.
- Golf carts are needed.
- Rooms may be needed for performers. Mr. Dailey will contact a motel. Three cars
may be needed. Enterprise Rent A Car will be contacted by Mr. Stinson.
- A 55 gallon drum of smoke (low grade machine oil) will be needed.
- Major Brands Inc. will provide a van and driver for Saturday only.
- Morehead Tourism Commission will be contacted as a sponsor. Several banks have
agreed to sponsor also (Citizens Bank $500, Whitaker Bank and KY Bank $250).
- Morehead city personnel will be contacted to use sawhorses for the show line.
- The National Guard will provide two aircraft and several cadets in uniform.
- Porta potties and trash cans have been scheduled.
- Post Net will provide color flyers at no charge if their advertisement can be at the bottom of the sheet. Mr. LeMaster will contact them. Badges are needed for air show personnel and volunteers.
- The banner will be updated with the correct dates and will be placed at the Carl Perkins center banner site by Ms. Potter.
- Dr. Derrickson will contact MSU for tables and chairs and PA system.
- Mr. Click will contact Johnson First Church of God to see if they wish to have a food booth. If not, he will contact other groups.
- Large X’s will be placed at each end of the runway. Mr. Oliver will coordiante
- Other assignments were reviewed.
OLD BUSINESS
Mr. Gray reported that Brandstetter Carroll Inc. could not attend the meeting but provided an updated report for the Board which was distributed. Mr. Gray reported that Mr. Hardin and Mr. Brandstetter had talked with Mr. Mike Thompson this week regarding airport construction projects. The frequency of AWOS was put in the wrong category, but has been corrected. Mr. Craig Farmer, Transportation Engineer Branch Manager, will be the contact person for existing hangar water repair work.
Mr. Gray reported that the FBO committee had met and planned to have a final proposal to the Board at the next meeting.
NEW BUSINESS
Mr. Dailey distributed the conflict of interest policy paperwork to each Board member and signatures were obtained signifying receipt and awareness.
Mr. Dailey moved to continue The Citizens Bank as the bank depository. Mr. LeMaster seconded the motion, which was approved unanimously. Whitaker Bank holds a certificate of deposit for the Airport Board.
Dr. Derrickson, Chairman of the Nominating Committee, who serves with Mr. Laferty and Mr. James, reported on the nominations for FY 13 fiscal year (7.1.12-6.30.13).
Mr. Gray, Chairman of the Board
Mr. Oliver, Vice Chairman of the Board
Mr. Dailey, Secretary-Treasurer of the Board
Mr. Dailey will serve for the FY 13 year with the understanding and agreement that Mr. Stinson will be nominated as Secretary/Treasurer for FY 14. The motion to accept the slate of officers was made by Dr. Derrickson, seconded by Mr. James, and unanimously approved.
OTHER BUSINESS
Mr. Lackey addressed the group and expressed the appreciation of Governor Beshear for their service to the Board and aviation safety. The Kentucky Department of Aviation administers fifty-four general aviation airports. Governor Beshear picked up 2.5% of the cost of airport funding packages. The 2.5% is for the next fiscal year only. Mr. Lackey will be the featured speaker at the November 1 Morehead Chamber of Commerce meeting and will speak on aviation in Kentucky. He will have a power point presentation.
ADJOURNMENT
Mr. Gray adjourned the meeting at 7:10 p.m.