Morehead-Rowan County Airport Board
Minutes
June 26, 2014
Chairman Michael Gray called the meeting to order at 6:00 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Don Laferty, Charles Derrickson, Jim LeMaster, Tim James, Eric Stinson, and Ron Oliver. Bruce Mattingly, Porter Dailey, and Tom Fossett were absent. Guests present were Tracey and Mike Potter – Fixed Base Operators; Ian Beattie – Brandstetter Carroll Inc.; Harry Clark – Rowan County Fiscal Court liaison; Earl Rogers – Attorney; and Barbara Marsh – Assistant Secretary-Treasurer.
Mr. Gray presented the Minutes of the May 2014 meeting. The motion to accept May 2014 Minutes was made by Dr. Derrickson, seconded by Mr. Laferty, and approved unanimously.
Ms. Marsh presented the Financial Report for the period ending May 31, 2014. The report consisted of a three pages including a balance sheet and profit & loss detail. The FAA wired $13,500 to the construction account for federal grants. Final payment of $2460 was made to BCI for the original T-Hangar construction. Monthly sales tax was paid for $478 and all sales tax arrears have been paid. Any penalties incurred will be refunded according to the Department of Revenue Commissioner. Mr. Rogers reported that Mr. Dailey spent considerable time and effort in recording, tracking, and contacting the DOR to secure removal of penalties. The motion to accept the May 2014 Financial Report was made by Mr. Stinson, seconded by Mr. Oliver, and unanimously approved.
REPORTS
FBO. Tracey Potter reported on the status of the FBO and Airport activities. She advised the status of May fuel sales, grounds maintenance, and hangar activities. Fuel sales were 1502.96 gallons of 100LL and 1044.38 gallons of JETA fuel. The monthly Community Hangar receipts totaled $600. Mr. Craig Farmer was here June 23 to meet with Runway and Taxiway Striping Project contractor Central Seal and Brandstetter Carroll Inc. Central Seal will begin work on July 14 and the work will not impact the runway for more than 3 days. He also inspected the dip in the runway. The issue may involve a collapsed drain pipe. Mr. Rogers will contact Morehead Utility Plant Board (Mr. Nickell) regarding use of a scope to inspect the runway dip damage. Ms. Joy Brown was at the Airport to review activities for the Freedom Fest on July 4 at the Airport. A band will set up by 5:00 pm and a color guard (American Legion Post 126), singing of God Bless America, and welcome by Mr. Keith Kappes will begin at 7:00 pm. The band will begin playing @ 7:10 pm until 9:45 pm at which time the fireworks will begin. The fireworks will be conducted by R.L. Caudill Construction. Concessions are not included in the contract, but we may contact businesses for concessions. The contract provides for parking attendants, porta potties, and a dumpster. Cleanup will be by the Airport. Jeff Houchin, JAVE, LLC, reported he had not received the final payment for the AWOS project. The EAA Chapter is planning a 1st Annual Chili Cook Off and Corn Hole Tournament on October 11. Each participant will need to prepare 5 gallons of chili for judging/tasting and participants. The Rowan County High School Art Department completed the compass rose painting. The terminal building air conditioner stopped leaking. If there are no further problems, then the drain issue is resolved. If not, a $700 part will be need to be ordered. An issue with center supports for the air conditioner has not
been resolved. The John Deere ZTrac is at Cahall Brothers having a hydraulic pump repaired as a warranty item. There has been no contact regarding the grounded Merlin. There will be a Pancake and Sausage Breakfast on July 5.
Grounds. Dr. Derrickson and Mr. James, Co-Chairs, went over actions.
RFP. The Airport has received an agreement/contract from Morehead State University to harvest and fertilize hay for this year. There is a provision for an additional four years if both parties agree. Mr. Rogers assisted in research for the contract. A certificate of insurance will be issued by MSU for the contract. The motion to approve the contract with Morehead State University for hay harvesting was made by Dr. Derrickson, seconded by Mr. Lemaster, and approved unanimously.
State Surplus Property Card. A card has been received which will enable us to purchase surplus property. A website is available to review surplus items.
Communications and Security. Mr. Laferty, Chairman, contacted Ms. Chastity Clark about changing our ID to SYM. The change will take place on July 14 and will enable us to get TAF info online. The date will signify that 6 months of data has been received by the FAA.
Brandstetter Carroll Inc. Mr. Beattie reviewed project updates.
T-Hangar Project
? Monthly Progress Meetings shall now be held on the 2nd and 4th Monday of the month at 1:30 pm with the next scheduled meeting on July 14.
? Building is on order, and delivery is scheduled for the first week of July.
? Site work is progressing. Corrective measures are being addressed by the Contractor and it appears the schedule has only been impacted by 2 weeks at this time.
? The Contractor believes their credit of $2000 is valid for the static ground and stated at the Progress Meeting they “guessed” at the cost of adding the 2 additional. Mr. Oliver will review electrical information and report back to the Board.
Runway & Taxiway Striping Project
? A preconstruction meeting was held on June 23.
? KDA recommends the Board hold contracts until the Grant is fully released.
? The contract will begin July 14.
? Substantial completion estimate is July 21.
Runway Storm Improvement
? KDA Grant Application submitted in March for $121,155.
? Funding status has not been received from KDA.
Ramp Tie Down
? No update.
? KDA reported on March 24, 2014 that they had planned on funding a tie down project in 2013.
? If funds are still available, will try to fund in 2014. If so, BCI suggested requesting a Change Order for the T-Hangar Contractor to include in their scope of work.
Drainage Project
? No Update
NEW BUSINESS
Line of Credit Resolution: Mr. Rogers reported that all delinquent sales tax revenues had been paid but cash reserves are very low. In order to provide capital for operating expenses, a line of credit will be needed as back up. The motion to approve an application for a line of credit for the 2014-2015 fiscal year from the First National Bank of Grayson was made by Mr. Oliver, seconded by Mr. Laferty, and approved. Mr. Stinson abstained from voting.
Depository. Mr. Gray reported that our current bank depository, The Citizens Bank, has again been reliable and very helpful. The motion to approve The Citizens Bank as depository was made by Mr. Stinson, seconded by Mr. James, and approved unanimously.
OLD BUSINESS
Firstair Plane. Mr. Rogers contacted the FAA regarding the plane. He was advised that we can have a lien on the plane for the storage costs. If a complaint is filed with FAA they can review to determine if the storage fee is reasonable. The plane will not leave our Airport without storage fees being paid. Ms. Potter is getting an estimate from JAVE, LLC on the damage done to the asphalt by leaked fuel. A picture of the damage is needed also.
Fuel Truck. Mr. Gray presented a letter from Dr. Fossett regarding purchase of a 100LL fuel truck from the Montgomery County Airport (KY Airmotive). Mr. Danny Hill has accepted a rent to buy option amount of $200 a month until the entire price of $4300 is paid. The motion to purchase the Ford F600 circa 1972 model with a 300 straight six engine from KY Airmotive was made by Dr. Derrickson, seconded by Mr. Oliver, and approved unanimously.
FBO Contract. The Executive Committee will meet during the week of July 1 to review the FBO contract.
Fireworks. Mr. Gray presented a Memorandum of Agreement to hold the July 4 Fireworks event at the Airport. It provides for parking attendants, porta potties, and entertainment. The motion to approve the Morehead Recreation, Tourism and Convention Commission Fireworks Memorandum of Agreement was made by Mr. Stinson, seconded by Mr. LeMaster, and approved unanimously.
OTHER BUSINESS
Chairman Appreciation. Mr. Gray expressed appreciation for the support of board members during his four-year tenure as Chairman of the Board. Board Members expressed appreciation for his hard work, foresight, and diligence in furthering the progress of the Airport.
ADJOURNMENT
Mr. Gray adjourned the meeting at 7:04 pm.