Morehead-Rowan County Airport Board
Minutes
July 28, 2011
Chairman Michael Gray called the meeting to order at 6:00 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Tom Fossett, Don Laferty, Jim LeMaster, Ron Oliver, Charles Derrickson, Porter Dailey, Stanley Click, and Eric Stinson. Hope Brown was absent. Guests present were Tracey and Mike Potter; Magistrate Harry Clark – Rowan County Fiscal Court liaison; Tony Hardin – Brandstetter Carroll; Johnny Broughton; and Barbara Marsh – Assistant Secretary-Treasurer.
The Minutes of the June 30, 2011 meeting were presented. Mr. LeMaster requested a correction to the June Minutes. The Grand Opening assignments include contacting the Assistant Attorney General for Public Affairs. The title Assistant Adjutant General for Public Affairs replaces the title. The motion to approve the June Minutes as corrected was made by Dr. Derrickson and seconded by Mr. Click and unanimously approved.
Mr. Dailey presented the Financial Report for the period ending June May 31, 2011 and June 30, 2011. The May report had been tabled at the June meeting. Mr. Stinson moved acceptance of the May Financial Report. Mr. Laferty seconded the motion and it was unanimously approved. In regard to the June report Mr. Dailey noted that the all-funds balance at the beginning of the month was $327,426.57. The balance at the end of the month was $321,615.32. Major expenditures included the payment for web services; KACO (property and liability insurance); and fertilizer expenses from the construction account in the amount of $16,537.00, which has been held in retainage from the original contractor. The fuel sales for June were $19,031.74. The June fuel profit payment for Midwest Aviation was $2,471.73. Mr. Dailey advised that for the year ending June 30, the overall all-funds balance had decreased by approximately $54,000. Mr. Dailey reported that the May and June financials as forwarded to the Board had been corrected by a reduction of ten cents respectively. In the future, expenses and income will be tracked and reported using the accounting software Quickbooks Pro. A new reporting format would result at some point early in the new -year. The motion to amend the 2010-2011 budget and accept the June 30, 2011 Financial Report was made by Mr. Oliver, seconded by Mr. Laferty and unanimously approved.
REPORTS
Mr. Laferty reported that the FCC frequency for the Airport is now 122.7 instead of 122.8. The final application was submitted July 12. Mr. Laferty received the official license which has a term of ten years. Mr. Laferty framed the license and presented it to the Board. The Board complemented and expressed appreciation to Mr. Laferty for completing this process on behalf of the Airport.
Tracey Potter gave a report on the status of the FBO and Airport activities. She advised the status of fuel sales, parking lot, and hanger activities.
Ms. Potter reported that fuel was purchased in July for both 100LL and JetA. The remaining balances are 7,155 gallons of 100LL and 10,162 gallons of Jet A fuel.
Ms. Potter reported that the new parking lot had been graded in preparation for paving/development.
Ms. Potter reported that the PAPI, which is an approach guide for landing, had been out of alignment.
Ms. Potter reported plans for another Pancake and Sausage Breakfast on August 6 from 7:00-10:30 am.
Ms. Potter reported on an article in the Morehead News about Johnny Broughton, the first pilot to complete training at the new Airport and solo. The AOPA picked up the article for additional national coverage.
Ms. Potter reported that there were six overnight hanger rentals in July.
Mr. Hardin reported that Corder Builders was given a deadline of August 4 to install the monument sign and to have the bronze dedication plaque ordered. The contractors and Mr. Hardin will work with the FBO to coordinate installation.
Mr. Hardin reported that he had not received any additional information about the erosion issues/AWOS from Craig Farmer, Transportation Cabinet.
Dr. Derrickson reported on the water line construction. He has met with Morehead Utility Plant Board (MUPB) and the contractor to discuss issues relating to the water line path. The banks are steep along the road in certain areas. The concern lies with erosion if the waterline stays along the roadway in these areas. It was suggested that the water line come through the Airport property within the fence. Dr. Derrickson made the motion to grant MUPB an easement of up to 15 feet on Board property for the waterline installation. The Board Attorney will prepare the description to grant the easement on the Airport side of the fence in the proximity of the curve in the road. The motion was seconded by Mr. Laferty and approved unanimously.
There will be a cost to the Board related to the labor cost for installing the water line. The labor cost to the Board is estimated to be less than $50,000 and was included in the original plan for this project approximately three years ago. There is a grant for the sewer line installation.
Dr. Derrickson reported that the fertilizer application has increased the growth rate of the grass. Reseeding will occur in late August/September.
Dr. Derrickson reported on the back fence. There is a possibility of losing the fence unless trees and brush are cleared soon. The fence sits on the property line. After a discussion, it was decided that the Board attorney prepare a draft of an agreement with the property owner to allow a ten-foot easement for keeping the fence line clear. Mr. Clark will set up a time with Rodney Hitch for all to meet with the owner to discuss the issue and maintenance of the fence and property line. The motion to move forward with an easement agreement was made by Mr. LeMaster and seconded by Mr. Click. The motion was approved unanimously.
Dr. Derrickson reported on drain lines stopped up and not draining. He was able to unstop one drain line with his hands. He also reported that the FBO has a difficult job mowing in some areas due to water and drainage issues. These issues needed attention in order that they not develop into larger problems in the future.
Dr. Fossett reported on the Grand Opening/Community Day assignments for October 1.
Reports were made on the following activities.
Mr. Gray – Emergency Medical Service has been contacted and will be on site
Mr. Gray – The program is being planned
Mr. Gray – Politicians are being contacted for speeches/attendance
FBO – The EAA Chapter will coordinate young eagle rides that morning from 9:00-
12:00 am
FBO – There may be Warbirds participation, but there may be expenses for gas
FBO – Pancake breakfast will be on the Saturday from 7:00-9:00 a.m.
FBO – Will handle crowd line and make chocks for parked planes
Mr. LeMaster – Possible military units including a UH60 – Troop Carrier/ Blackhawk;UH1 – Huey; AH64 – Apache Gunship. The paperwork was signed by Mr. Gray with the hours 7:00 am – 7:00 pm designated. A flyover was not
requested (would require permission by the FAA)
Mr. LeMaster – Our local army National Guard unit (formerly Engineers) will furnish ground display of armored HUMVEE and fuel tanker.
Mr. LeMaster – KY Air Museum – there has been no communication
Mr. LeMaster – National Anthem will be sung by volunteer/group
Mr. LeMaster – the MSU ROTC cadets will participate and have a color guard
Mr LeMaster – Six porta potties will cost $350 for the day – trash containers
delivered/picked up at no charge
Mr. Laferty – A 10-passenger van may be available
Mr. Clark – The Sheriff’s office has been contacted
Mr. Click – Will contact several groups to sell food. Concessionaires may bring trailers which will need 110 volt capacity and they may bring tents/tables/chairs; may need generator for entertainment/food needs
Mr. Dailey – Advertising: will work with Tourism Commission; local marquees and electronic signage, local radio, etc.
Dr. Derrickson/Mr. Dailey – MSU: public address system, tables and 200 chairs
Dr. Derrickson – Tent: will need stakes and do not want to drive into asphalt – need grassy area for concessions and/or entertainment
Mr. Oliver – Shuttle service: A pull-behind tractor may be used and/or the American Legion 15 passenger van (Mr. Clark will check). Venues which will not be participating include Poppy Mountain, school buses and Morehead Area Transit
Mr. Gray and Mr. Lafferty: File a NOTAM – we will be keeping the Airport open for arrival and departures but with increased activity, leaving room at pump
Other: Entertainment – music groups – Tourism Commission (True Tones) –5 or 6 groups could be requested to attend
Mr. Dailey reported the Grand Opening ceremonies on September 16 for the Terminal Building and Community Hanger will be at 2:30 pm. It will follow the official ribbon cutting ceremonies for the road opening which will occur @ 1:00 pm at the KY 801 entrance near the Kentucky National Guard Armory.
Mr. Gray reported on signing contracts for parking lot projects as previously authorized by the Board. The work has begun.
Mr. Gray reported on a noise complaint. The issue involved the area over Eagle Trace subdivision. A single plane went over the house six times. The caller was told that we want to be a good neighbor and that Eagle Trace is in the flight pattern of the Airport.
Mr. Gray reported that registering for the Kentucky Aviation Conference may be done online. The Airport Board will pay normal expenses associated with attendance. Receipts need to be kept for submittal.
Mr. Gray introduced Mr. Johnny Broughton, the first student to solo at the new Airport under the instruction of Mike Potter. The Board congratulated Mr. Broughton on his accomplishment and the positive attention brought to the Airport.
NEW BUSINESS
Mr. Dailey reported that the Morehead Tourism Commission would like to consider using the Airport as the staging area for next July 4 fireworks. The Tourism Commission would bear all expenses and coordinate the activities. This would be an opportunity to promote the Airport. A joint work group with Tourism would need to be appointed. If approved, the Airport would be closed to air traffic from approximately 9:00 pm – 11:00 pm. After a discussion, a work group was appointed consisting of Mr. Gray, Mr. Stinson, Mr. Dailey, Mr. LeMaster, Tracey and Mike Potter.
Mr. LeMaster reported that he had been approached by the Board’s appointing authorities to request that the Board consider shortening its official name to Morehead-Rowan County Regional Airport. A motion was made by Mr. LeMaster that the Board consider shortening its name. The motion died for lack of a second.
ADJOURNMENT
Mr. Gray adjourned the meeting at 7:36 p.m.