Minutes, January 28, 2016

Morehead-Rowan County Airport Board Minutes
January 28, 2016

Chairman Tim James called the meeting to order at 6:07 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Harry Clark, Tom Fossett, Mike Gray, Bruce Mattingly, Ron Oliver, Jim LeMaster, and Porter Dailey. Charles Derrickson and Aaron Roberts were absent. Guests present include Tracey and Mike Potter – FBO; Wes Mittlesteadt – Garver; Earl Roberts – Attorney; Mickey Morotta – President, Unmanned Services, Inc.; Holly McGrath-Rosas – General Manager, Morehead Utility Plant Board; Jim Tom Trent – Morehead Mayor; Tracey Williams –Director, Chamber of Commerce; and Barbara Marsh – Assistant Secretary-Treasurer.

Mr. James presented the Minutes of the November 2015 Meeting. The motion to accept the November 19, 2015 Minutes was made by Mr. Dailey, seconded by Mr. LeMaster, and approved unanimously.

Dr. Mattingly presented the November-December Financials. The report included profit and loss documents for November and for the fiscal year (July-December 2015). The FY 14-FY 15- to-date report provided a valuable comparison. The motion to accept the November- December 2015 Financial Report was made by Mr. Gray, seconded by Mr. Clark, and unanimously approved.

REPORTS

1. Audit Report. Mr. Joel Lane, CPA
   The FY15 audit included planning field work and review. The federal threshold for a full audit is $750,000. Mr. Lane was able to compare prior year’s audit with the current audit. Our debt to equity is good and the audit is deemed unmodified, the desired and best audit result. In reviewing rental agreements, a finding was found that in two instances, payments for leases were paid late, but a late fee was not charged. To conform to our By- Laws, late fee of 10% needs to be charged on any payment received after the 5th of the month. The motion to accept the FY15 audit was made by Mr. Dailey, seconded by Mr. Gray, and approved unanimously.
2. Mayor Jim Tom Trent.

   Mr. James thanked Mr. Trent and the Morehead City Council for their support in increased funding. Mr. Trent reported that a joint Rowan County Fiscal Court and Morehead City Council meeting would occur in February and cited the Kentucky state motto of United We Stand, Divided We Fall in representing the joint efforts of the two local governing bodies working together. Mr. Trent introduced the new General Manager of the Morehead Utility Plant Board, Ms. Holly McGrath-Rosas, who previously worked with larger municipalities in Midland, Texas and West Palm Beach, Florida. Mr. Trent introduced Mr. Marotta. The Kentucky Innovation Network at Morehead State University is partnering with Unmanned Services, Inc. on the creation of a new drone flight training school. The flight school is designed to provide technical drone education and instruction to government and private entities at a low cost and help foster an unmanned aerial service sector in Kentucky. During the program, students will prepare for the FAA UAS Ground School Test and will receive instruction from commercial-rated pilots on aircraft maintenance and flight operations programs. A video of the drone capabilities accompanied Mr. Marotta’s presentation. The 32 hour class will cost $3500, but $1750 scholarships may be available.

3. GARVER. Wes Mittlesteadt, Professional Engineer.

2015 Runway and Taxiway Project. The contractor, ASL, will remove and replace the surface course asphalt in the entire repair area in the runway dip which failed. The work will take place along with the taxiway portion of the contract in the spring when weather permits.
ACIP Update. The Airport Capital Improvement Program (ACIP) Project List Option 2 was presented. The report is due in March. Changes to the report include identifying “Hangar” for 2020 and 2022 instead of existing language and moving Payback of NPE Funds to JQD from 2017 to 2019. The motion to approve the Airport Capital Improvement Program Project List Option 2 with identified changes was make by Mr. Oliver, seconded by Mr. Clark, and approved unanimously.
General Aviation Info.

• The Kentucky Aviation Annual Conference will be held in Owensboro on September 28- 30, 2016. There will be a Garver client appreciation dinner.

• Governor Bevin’s Budget. The budget as submitted by newly-elected Republican Governor Bevin supports aviation and increases the appropriation by $10M per year over the biennium. There were 59 airports mentioned and their approved requests will be matched as needed. The budget must be approved by the legislative process.

• Fire Marshall’s office. A rule which has not been enforced but may be revived for the calendar year 2017 involves use of a protective type jacket for aviation fuel tanks, which are double wall, fire-rated jackets. The hose reel piping above ground would be included also. William Swope is the State Fire Marshall.

4. FBO.

Ms. Potter reported on the status of current fuel sales, grounds maintenance, and hangar activities.

• Fuel sales were 1006 gallons of 100LL and 1142 gallons of JETA fuel.
• The Chamber of Commerce Leadership group received a briefing and a tour of the Airport

  from Chairman James.

• The NOTAM Authorization was updated to include Harry Clark in addition to the FBO.
• The Snow Plow International Truck required a brake line and replacement of a solenoid

  for control of the blade.

• Heavy snow necessitated plowing last Wednesday, Friday, and Saturday. The runway and

  ramp were cleared to the fuel pumps by 11:00am.

• Comfort Zone Heating (David Razor) repaired a heat sequencer on January 25 in the

  doublewide trailer.

• The EAA chapter is planning a bus trip to Dayton Air Force Museum on March 5. Contact

  the FBO to secure a seat on the 57-passenger bus. The day will begin with an early start.

  On the return trip, an evening meal stop will be made in Cincinnati.

• The monthly Pancake and Sausage Breakfast will be on February 6.

  5. Buildings & Grounds. Mr. Oliver, Co-Chairman.

Fueling Station. During extreme weather, a frozen fueling card reader prevents customers from access to fuel. PHI was unable to obtain fuel due to frozen conditions at the fuel reader. PHI had not filled out paperwork to fuel from the fuel truck. An enclosed station needs to be at least 5×6’ with a door access. An estimate of $6,000 for a steel/glass building was reviewed and deemed too costly. The existing cover for the fuel card reader is a vinyl velcro flap which doesn’t work well. The FBO will attach a strip lead weight at the bottom of the flap cover as a temporary fix and explore other options.

6. Communications and Security. Ms. Marsh provided the following report.

OLD BUSINESS

None.

NEW BUSINESS

Trailers on Airport Grounds. Over the past several years, the number of trailers (owned by Hangar tenants) parked on the airport grounds has steadily increased. As we do not have a parking lot inside the boundary fence, these trailers are often parked on the ramp or in the grass near the ramp. In discussing this issue, various board members raised a number of concerns about non-aircraft including: (1) other airports do not allow trailer parking at the airport, (2) parking in the grass interferes with turf development and mowing; (3) is unsightly; and (4) parking on the ramp may be against FAA regulations, and (5) may obstruct aviation activities as well maintenance (e.g., snow removal). It was also noted, however, that the trailers were used by good hangar tenants, mostly for aviation purposes. One suggestion was to consider creating a long-term trailer storage area outside the fence. Others suggested simply banning the long-term storage of trailers. After much discussion, a motion was made by Mr. LeMaster, seconded by Mr. Clark, to have the Executive Committee research the issue and to develop a policy for non-aircraft parking for subsequent discussion and ratification by the Board. The motion was approved unanimously.

Approval of FY 15 Audit. (page 1, item 1).

ADJOURNMENT

The meeting was adjourned at 8:31 pm.