Morehead-Rowan County Airport Board
Minutes
January 26, 2012
Chairman Michael Gray called the meeting to order at 6:00 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Don Laferty, Jim LeMaster, Porter Dailey, Tom Fossett, Stanley Click, Ron Oliver, and Eric Stinson. Absent were Hope Brown and Charles Derrickson. Guests present were Tracey and Mike Potter, Fixed Base Operators; Ben Brandstetter – Brandstetter Carroll, Inc.; and Barbara Marsh – Assistant Secretary-Treasurer.
The Minutes of the December 29, 2011 meeting were presented. The motion to approve the Minutes was made by Mr. Oliver, and seconded by Mr. Laferty, and unanimously approved.
Mr. Dailey presented the Financial Report for the period ending December 31, 2011. The report included 5 pages consisting of a balance sheet and profit/loss detail. Expenses include Morehead Utility Plant Board payment of $12,500 for one half of the cost of a master meter installed by Rowan Water. Two state grant transfers for professional engineering related to the AWOS project -$5,700. A draw was made to Total Landscape Care LLC for fence line work. The fiscal year began with a balance of $321,615.30 and has been drawn down to $230,211.87. The motion to accept the December 2011 Financial Report was made by Mr. Oliver, seconded by Mr. Stinson, and unanimously approved.
REPORTS
Tracey Potter gave a report on the status of the FBO and Airport activities. She advised the status of fuel sales, maintenance/repair, and hangar activities.
Fuel sale for the month of December were 1220.48 gallons of 100LL and JETA fuel was 22.65 gallons. Total gallons on hand are 4,899 gallons of 100LL fuel and 3,154 gallons of JETA fuel.
Ms. Potter reported on the following:
- There will be another pancake and sausage breakfast on the first Saturday of the month on February 4.
- Water and sewer have been connected. The water fountain is operational.
- Work on clearing the trees and brush from the perimeter fence is progressing.
- The sidewalk connecting the parking areas is complete. The contractor made the
sidewalk five feet wide instead of four feet wide at no extra charge. Total cost was $4,400.
- Keypad entry to the pilot’s lounge is repaired and an all-weather cover was installed.
- Keypad on gate is repaired. The chains which operate the gate will be inspected.
- The women’s restroom tile replacement is in progress.
- The Chamber of Commerce Leadership group visited the Airport as part of their instructional program on January 17.
Mr. Dailey reported on the perimeter fence line project. A tree which was leaning and may damage the fence was identified by Dr. Derrickson and Mr. Clark during timber marking for adjoining landowners. A change order was authorized for $450 to remove the tree.
Mr. Potter reported on activities for an AOPA Seminar on April 10. The event will be placed on our website and the AOPA website. Refreshments will be served and chairs may be needed. Mr. Gray will assist with providing chairs. A motion to provide refreshments/prizes for the Seminar up to $500 was made by Mr. Oliver, seconded by Mr. Laferty, and unanimously approved.
Mr. Potter reported that two students may be enrolled in a multi-engine class which the FBO will offer.
Mr. Brandstetter reported on the following:
T-Hangar Construction
- Correspondence from Mike Thompson received on January 24 detailing initial steps for project authorization
- Mike Gray will initiate independent fee review with consultant, per FAA requirement in January 24, 2012 email.
AWOS III Project (11072)
- FAA FORM 7460 AND Safety Phasing Plan has been submitted to FAA and approval received on December 27, 2011.
- KYTC comments received on January 25, 2012 and BCI will return set to State on January 27, 2012.
- A service contract for the equipment will be reviewed after the one year warranty expires.
Mr. Stinson reported on a revision of the T-Hangar and Tie Down leases. The lease review committee consists of Dr. Derrickson, Dr. Fossett, Ms. Potter, and Mr. Potter, and Chairman Stinson. The committee reviewed AOPA guidelines, local airport leases, and current guidelines to recommend draft leases offering month-to-month leases that when approved would be implemented on July 1. It was agreed that Attorney Rogers and the Board members review the proposed lease with the intent to discuss again and approve at the February meeting. Some of the changes include allowing routine maintenance in the T-Hangar areas, but maintenance requiring the service of a licensed A/P mechanic is not permitted without written approval of the Airport Board. The new lease requirements would use the same language as the current lease for insurance purposes. The lease amount may be changed from time to time as approved by the Board. For example, if a lessee pays one year lease in advance, this would not prevent the Airport Board from changing the amount or terms of the lease. In addition to changing the current lease agreement from quarterly to monthly, a late fee will be in place if not paid on time. Tenants would continue to be allowed to pay quarterly. In addition, the FBO offered to collect the monthly payment fees and enforce the late payment fee.
OLD BUSINESS
Mr. Laferty represented the Bylaw Committee and communicated an amendment regarding audit responsibilities as required by statute. Currently the Board’s Bylaws require an annual audit, but as a Special District as defined by State Statute, the Board is not required to have an annual audit; instead every four years, with federal spending triggers that would require more frequent audits. City and county representatives were consulted and advised of the desire of the Board to amend its audit policy. The Mayor and County Judge’s office were amenable to the change consistent with State Statute. A motion to amend the Bylaws was made by Mr. Dailey and seconded by Mr. Laferty, and approved unanimously as follows:
The books and records of the Board shall be audited at a minimum of every four (4) years unless otherwise required by funding sources or law annually by an independent auditor selected by the Board of Directors. In the years in which an audit is not required the Board shall publish a financial statement.
NEW BUSINESS
Dr. Fossett reviewed Community Day events and requested volunteers for the 2012 event. Mr. Stinson will contact air show performers to review shows in the area already scheduled so that our date may coincide to save on expenses. Dates will be considered at the next meeting.
Other items discussed:
- Young eagle rides through the EAA chapter will need to be waivered for insurance purposes. Ms. Potter will check with the EAA chapter to confirm.
- If there is no charge for admittance to the event, then basic insurance
Generally covers the event.
Mr. Gray reported on fire extinguisher units for the airport.
- 150 lb. BC unit with a suggested price of $2,100.
- 125 lb. Purple K unit with a suggested price of $2,300.
The 125 lb. Purple K unit was advertised as twice as effective as the BC unit. Mr. Oliver and Mr. Gray will check with several vendors including surplus military and report to the next meeting.
ADJOURNMENT
Mr. Gray adjourned the meeting at 7:10 p.m.