Morehead-Rowan County Airport Board Minutes
February 27, 2014
Chairman Michael Gray called the meeting to order at 6:00 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Don Laferty, Tim James, James LeMaster, Tom Fossett, Porter Dailey, Ron Oliver, and Charles Derrickson. Eric Stinson and Bruce Mattingly were absent. Guests present were Tracey and Mike Potter – Fixed Base Operator; Bruce Brandstetter – Brandstetter Carroll Inc.; Harry Clark – Rowan County Fiscal Court liaison; Earl Rogers – Attorney; Jeff Houchin – Jave, LLC; and Barbara Marsh – Assistant Secretary-Treasurer.
Mr. Gray received a resignation letter from Secretary-Treasurer Stinson citing personal and business reasons. Mr. Gray thanked Mr. Stinson for his service during his tenure as Secretary-Treasurer. Dr. Derrickson, Nominating Committee Chairman, made the motion to appoint Mr. Dailey as Secretary-Treasurer, seconded by Mr. Laferty, and approved unanimously.
Mr. Dailey presented the Minutes of the January 2014 meeting. The motion to accept the January 30, 2014 meeting was made by Mr. Laferty, seconded by Mr. Dailey, and approved unanimously.
Mr. Dailey presented the Financial Report for the period ending January 31, 2014. The report included a balance sheet and profit and loss detail. Income was normal for the period. Expenses included a fuel purchase of $32,651. The motion to accept the January 31, 2014 Financial Report was made by Mr. Laferty, seconded by Mr. James, and unanimously approved.
REPORTS
Tracey Potter gave a report on the status of the FBO and Airport activities. She advised the status of fuel sales, grounds maintenance, and hangar activities. Fuel sales for the month of January were 257 gallons of 100LL and 344 gallons of JETA fuel. The monthly Community Hangar report includes PHI Helicopter, Kevin Brown, and Jamie Samuel for $600. Mr. Andy Ayres of RC Aviation has not received any other information on the abandoned Merlin on the tarmac. The county name mispronunciation has been corrected on the AWOS. The bleeding through on the intercom will be corrected when a filter is received for the radio antenna. The Wings and Wheels event has been set for May 17-18th with the car show and Airport Poker Run on the 17th and the SCCA Autocross on the 18th. There is a Facebook page for the event. There will be another Pancake and Sausage breakfast on Saturday, March 1st.
Mr. Dailey reported that the FAA suggested that the lighting system be insured. A description of the regulator building for insurance purposes will be provided by the FBO including recommended valuation.
Mr. Dailey presented a draft budget for FY15 (July 2014-June 2015). The importance of having the city and county restore funding to previous levels was stressed to insure the ability to maintain grounds, purchase insurance and pay utility costs. It was agreed that a budget request and personal contacts with city and county representatives would be made. No action on the budget was taken.
Grounds. Mr. James and Dr. Derrickson, Co-Chairs, went over plans for the RFP related to mowing and hay. Visits were made to Bath County and Rowan County Extension Agents to make them aware of the requests for proposals for hay contracting. Newspaper advertising costs will be approximately $300.
Communications and Security. Mr. Laferty, Chairman reported that NOAA in Jackson reports steady information from the AWOS. TAF (Terminal Aerodrome Forcast) would attract more customers to the airport. There is no expense involved in a TAF agreement. A motion to complete a TAF agreement was made by Mr. Laferty, seconded by Mr. LeMaster, and approved unanimously.
Brandstetter Carroll Inc. Mr. Brandstetter reviewed project updates.
T-Hangar Project
? Bid tabulation/alternative analysis was distributed.
? A letter from BC recommending JAVE, LLC as a qualified bidder was received. A bridge loan of approximately $138,000 will be necessary to complete the funding. The motion to accept JAVE’s option 3 base bid with alternates 4, 7, and 8 for $924,200 and authorize application for a bridge loan of approximately $138,000 was made by Dr. Fossett, seconded by Mr. LeMaster, and approved unanimously.
? Per the FAA AIP funding of $584,000 is available through FY 2013 and $150,000 in additional AIP funding will be available in FY 2014.
? Mr. Dailey reported that Gateway Area Development District has a revolving loan fund that we may make application for the bridge loan needed to complete the funding an approximate $138,000 bridge loan would be necessary until the 2015 AIP appropriation becomes available. The total project scope is approximately $958,000.
Runway Storm Improvements
? BCI submitted a report to Craig Farmer on December 2nd to request feedback on State funding. To date, no response has been received. Mr. Bruce Brandstetter met with Mr. Farmer on February 27, 2014. The estimate for repair of the runway storm improvements is approximately $100,000.
? BCI has prepared project specifications for the proposed work. BCI is awaiting feedback from KYTC regarding funding options and bidding requirements.
? A motion to apply for state grant funding for the repair of the runway and drains was made by Mr. Laferty, seconded by Mr. James, and approved unanimously.
Runway and Taxiway Striping Project/Seal Coating
? Preliminary cost estimate is $52,000 and includes runway and taxiway markings only. The state will provide 100% funding of the project.
? Runway edge striping is not included in the work scope from KYTC. Existing markings will not be removed as part of this project. They will be painted over. The edge striping will be bid as an alternate.
? KYTC has not established a budget for this work and will wait until bids come back first. The bids are requested by 4.1.14. Email correspondence from Mr. Farmer will be forwarded to Mr. Gray. Bid opening would be scheduled before the next meeting.
? The motion to apply for state grant funding for the runway and taxiway striping project was made by Mr. James, seconded by Mr. Laferty, and approved unanimously.
Miscellaneous
? Updated ACIP for 2015 is due in March 2014. A meeting was held with Mr. Farmer on February 27, 2014.
? The FAA requested that the Airport Authority send a letter before the next meeting summarizing as to why the FBO occupies a residence on the property. It will be stressed that the FBO provides overall security and management of the site as well as in case of emergency or snow/ice removal. A copy of the FBO contract will be included.
? Crack sealing will be a future item (possibly 2016) and usually not included on ACIP.
? Insurance coverage should be checked regarding NAVAIDS.
? Culvert repair may be included in the ACIP. A settled area in the runway pavement above the storm culvert will be investigated.
OLD BUSINESS
Air Flight International Aircraft. Mr. Rogers reported that he called his contact today regarding the abandoned Merlin and was informed a new contact person would call back.
Airport Website. Morehead Tourism will advertise on our website. Other businesses are being contacted as ad candidates.
FBO Contract. Mr. Gray requested any revisions or suggestions for the FBO contract be emailed to the executive committee.
Review of By-Laws. Mr. Dailey requested that anyone with suggested changes to the Bylaws send him those changes by next meeting.
FAA Visit – February 11, 2014. Mr. Mike Thompson, FAA, and Ms. Chastity Clark, Program Manager, went over plans. A summary of the meeting was distributed and discussed.
NEW BUSINESS
Unite 5K Color Run: May 31, 2014. UNITE has requested use of the Airport parking lot to stage another fun run on May 31, 2014. The motion to allow the club to hold the Color Run 5K on May 31, 2014 was made by Mr. Dailey, seconded by Mr. Laferty, and approved unanimously.
Freedom Fest: July 4, 2014/Rain Date July 5, 2014. Morehead Tourism Commission submitted a proposed agreement to hold the July 4, 2014 celebration at the Airport. It was noted that much additional workload for the FBO was performed for the event last year. The event was cancelled due to weather. Mr. Gray will discuss reimbursement for the workload with Tourism. The motion to hold Freedom Fest on July 4, 2014/Rain Date July 5, 2014 at the Airport was made by Mr. LeMaster, seconded by Mr. James, and approved unanimously.
ADJOURNMENT
Mr. Gray adjourned the meeting at 7:15 PM.