Minutes, February 23, 2017

Morehead-Rowan County Airport Board

Meeting Minutes

February 23, 2017

Chairman Tim James called the meeting to order at 6:04 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport.  Other members present were Harry Clark, Tom Fossett, Aaron Roberts, Porter Dailey, Charles Derrickson, and Jim LeMaster.  Absent were Bruce Mattingly, Mike Gray and Ron Oliver. Guests present include:  Kim Bozarth – Kim’s Bonanza Parts; Perry Sloan – FBO; Josh Clark  – Hangar Tenant; Earl Rogers – Attorney; Mark Upchurch – Garver; and Barbara Marsh – Assistant Secretary-Treasurer.

Mr. James presented the Minutes of the January 2017 Meeting.  The motion to approve the January 26, 2017 Meeting Minutes was made by Mr. Clark, seconded by Mr. LeMaster, and approved unanimously.

Ms. Marsh presented the January financials including profit and loss statements for the month and for the fiscal year (July-January). The motion to accept the January financials was made by Mr. Dailey, seconded by Dr. Fossett, and approved unanimously.

Public Comment. Mr. James opened the floor to public comment. Mr. Josh Clark requested information about the status of new light fixture replacements on Hangar A.  Mr. James commented that there had been many repairs going on and the fixtures were in line to be replaced.

REPORTS

FBO Activity Report. Mr. Sloan reported on fuel sales, maintenance, and airport activity.

1. 100LL Truck Fuel Meter. Repairs to the 100LL fuel truck were performed in January and included water pump replacement. TPM Environmental Group will return the week of March 6 to continue repair of the fuel meter.
2. Fuel Sales. in January were 467 gal. of 100LL and 281 gal. of JETA fuel.
3. Flight Instruction: Seven individuals are receiving flight instruction.
4. 1993 International Plow Truck. Mr. Dailey reported that an oil line on the truck was being replaced Mr. Roberts reported that he had found replacement tires. Mr. Harry Clark will assist with replacing a rotar and tires on the rear wheel.
5. There will be an EAA Pancake and Sausage Breakfast on March 4.
6. Terminal Bldg Light Fixtures. Mr. Harry Clark and Mr. Sloan worked on the terminal building front, side and outside light fixture and bulb issues.
7. PHI1 has signed a contract for Community Hangar space with the FBO beginning March 1, 2017.
8. Main Gate Issue. The mechanical main gate will not close completely. It will be adjusted next week and the sensor will be tested with a meter.

Other: The double wall fuel tanks need painting.  Mr. James is investigating options related to cost and funding.

Garver Report. Mr. Upchurch

1. The 2017 REIL Project Update. Mr. Ryan Patton will be at the Airport on Tuesday, February 28 at 10:30 am to review the REIL lights and overall electrical layout for the airport. The schedule includes 90% plan completion by March 24 (3 weeks) to present at the Board Meeting on March 30. Depending on plan completion, advertisement could proceed with tentative dates of Friday, April 7 and/or Tuesday, April 10 with a two-week bid window. The bid opening is projected to be Tuesday, April 25 with presentation of recommendation of award letter at the Board Meeting on Thursday, April 27.
2. Trench Drain Repair. Mr. Upchurch has been in conversation with Mr. James Williams, FAA Program Manager, about the project. Mr. Upchurch prepared a revised project cost estimate for the project ($383,000) and recommends an independent fee review be completed for Garver services. This independent fee review is AIP reimburseable. The motion to have an independent fee review for the Ramp Rehab/Apron Reconstruction with Trench Improvement Project was made by Mr. Dailey, seconded by Mr. Roberts, and approved unanimously.

   Once we finish the fee review process, we can enter into a contract with Garver for services through bidding. A contract amendment will be signed later for the construction phase which would include grant close-out. The time frame is projected to be:  signed contract by mid-March, plan set by April 14, advertisement by May 9 (goal would be first week of May, so possibly Friday, May 5) , and bid opening by May 23 to present to the Board at the meeting on May 25. The motion to approve a design/bid contract with Garver pending favorable fee review and for the Executive Committee to review and approve a contract with the Chairman to execute the contract was made by Mr. Clark, seconded by Dr. Derrickson, and approved unanimously.

3. ACIP Update. The 5-year Airport Capital Improvement Plan was presented (2018-2022). On February 14

Buildings and Grounds. Dr. Derrickson and Mr. Oliver, Co-chairs

1. Organic Matter from MSU. Dr. Derrickson reported that the MSU University farm has 40 more loads of organic material.
2. Facility and Residence Update. The doublewide mobile home (30×40’) has been completely reworked with every surface replaced or repaired and the building has been cleaned inside and out. Mr. Dailey and Mr. James have negotiated with PHI1 for an IFR base during inclement weather (tabled for 3 months). Other ideas for the space would be for classroom use by KCTCS, or possibly a ground school. Mr. Roberts and Mr. Sloan are coordinating the pilot lounge keypad entry lock. Midwest Aviation moved everything out of the Community Hangar which they wanted. The rest has been moved by Mr. Sloan (including girders for a metal building) and relocated to beside the DWMH. Two airplane carcasses have been abandoned by them. The motion to have Mr. Rogers send a certified letter stating that 30 days is the end date for removal of all property or it will be declared as abandoned property was made by Dr. Fossett, seconded by Mr. LeMaster, and approved unanimously.
3. Terminal Facility Lighting Update. Mr. Clark assisted by Mr. Perry Sloan working many hours to diagnose and repair terminal building exterior light fixtures/bulbs using his equipment. There are still some issues with the lighting.

Communications and Security. Mr. Roberts, Chair

1. T-hangar Lights. The installation of the replacement weather proof fixtures has been on hold pending completion of other priority repairs after previous FBO’s contract ended on November 30, 2016.
2. Update on Lock Replacement. At the last meeting, Glover Glass’ mechanical keypad version was approved.
3. Tier II. Mr. Roberts and Ms. Marsh completed the Emergency and Hazardous Inventory Form due March 1. Letters to the Kentucky Emergency Response Commission, Farmers-MMRC Fire Department, and Rowan County Emergency Planning Committee.
4. Chair Report. Mr. James
5. Oversight of Facility and Residence Transition by Executive and Building and Grounds

Committees.  Many volunteer hours have been donated by board members and FBO. Mr. Sloan and Mr. Harry Clark will be installing the 10 hangar fixtures when time becomes available.

OLD BUSINESS

None

NEW BUSINESS  

a. Approve ACIP (Airport Capital Improvement Plan). Mr. Upchurch presented the 2018-2022 ACIP for the five-year period (See attachment). The motion to approve the 2018-2022 ACIP was made by Mr. Dailey, seconded by Dr. Derrickson, and approved unanimously.

b. Rowan County Christmas 5K Run. Two organizations have requested airport use including the lower parking lot for porta potties and registration table for charitable events. They may be using electricity.

ADJOURNMENT

The meeting was adjourned at 7:24pm.