Morehead-Rowan County Airport Board
Minutes
December 29, 2011
Chairman Michael Gray called the meeting to order at 6:00 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Don Laferty, Jim LeMaster, Charles Derrickson, Porter Dailey, Tom Fossett and Eric Stinson. Absent were Hope Brown, Stanley Click, and Ron Oliver. Guests present were Tracey and Mike Potter, Fixed Base Operators; Ben Brandstetter – Brandstetter Carroll, Inc.; Harry Clark – Rowan County Fiscal Court liaison; and Barbara Marsh – Assistant Secretary-Treasurer.
The Minutes of the November 21, 2011 meeting were presented. A correction to the Minutes was made by Mr. Stinson for the Whitaker CD renewal rate to 6/10th%. The motion to approve the minutes was made by Dr. Derrickson and seconded by Mr. LeMaster and unanimously approved.
Mr. Dailey presented the Financial Report for the period ending November 30, 2011. The report included 6 pages consisting of a balance sheet, profit/loss detail and statement. Included in revenue are the fuel sales of $16,608.92 and bond funds of $4,364.22 for signage related to the Terminal Building project. Expenses include FBO 2nd quarter subsidy of $10,000, October fuel profit of $1,844.73 and Morehead Utility Plant Board payment of $1,600 for sewer and tap fees. Also presented was a report on year-to-date fuel sales. The motion to accept the November 2011 Financial Report was made by Mr. Dailey, seconded by Mr. Laferty and unanimously approved.
REPORTS
Tracey Potter gave a report on the status of the FBO and Airport activities. She advised the status of fuel sales, seminars, and hangar activities.
Ms. Potter reported that fuel sales for the month of November for 100LL were 1886.63 gallons and JETA fuel was 655.3 gallons. Total gallons on hand are 5,880 gallons of 100LL fuel and 3,287 gallons of JETA fuel.
Ms. Potter reported on the following:
- There will be another pancake and sausage breakfast on January 7.
- Wells Fence ordered parts for the gate key pad and pilot lounge key pad.
- The National Weather Service out of Jackson, KY would like to put a Terminal Aerodrome Forecaster here which would work off the AWOS. This would be at no further expense to the Airport. Pilots will be able to get a weather forecast for this location and the local weather will also report this information. Mr. Clark suggested sending a copy of the minutes to PHI as a courtesy so they will know the activities of the Airport for a weather forecasting system. Ms. Potter will contact them. Mr. Dailey suggested that a news story about the AWOS would be beneficial in informing the community of the plans.
- NOAA will conduct a weather seminar in March.
- An AOPA Safety Seminar will be held April 10.
- The FBO has purchased a 1961 Cessna 310 – 260 HP Continental for multi-engine training.
Dr. Derrickson reported on the following:
- The Airport road seeding/straw project will be completed in the spring.
- The concrete sidewalk from the lower parking lot to the upper parking lot will be constructed by MTM. The walkways will be four feet wide by 4 inches thick @ 4000 psi concrete for a total cost of $4,400. The route will be below the perimeter fence and above the utility fence.
- The back fence line clearing project will be performed by Total Landscape Care LLC and will begin as weather permits. The path will be 12 feet wide by 5,500 feet. Dr. Derrickson and Mr. Clark will mark trees for timber for the property owners.
- The water/sewer lines to the terminal building and water lines to the double wide mobile home (DWMH) were estimated and a confirmation of the cost was made. The length of the water to the DWMH is 700 feet from where the line would hook in and 50 feet to the terminal building. Thompson Brothers, Hillsboro, KY, (original contractors) supplied the cost information of 50 feet x $20 per foot for the water/sewer lines to the terminal building and 700 feet x $5 per foot for the water line to the DWMH. The motion to accept Thompson Brothers as the contractor for the project was made by Mr. Dailey and seconded by Mr. Stinson., and was unanimously approved.
Mr. Brandstetter reported on the following:
T-Hangar Construction
• BCI discussed the T-hangar project with Mike Thompson at FAA on 12/27/11. Documents received from Mike Thompson on 12/28/11 and BCI will submit application to FAA for design authorization.
AWOS Project (11072)
• FAA FORM 7460 and Safety Phasing Plan has been submitted to FAA and approval received on December 27. 2011.
• KYTC will allow bidding to take place prior to FCC approval. Plans and specifications have been sent to KYTC for approval. Anticipated return is the week of January 3, 2012.
• Specifications include flat panel TV in lobby for data display and wireless data link to hangar from AWOS.
NEW BUSINESS
Mr. Laferty represented the Bylaw Committee and proposed an amendment. As a Special District per KRS, the Airport Board is not required to have an annual audit; however, one is required every four years. Current Board bylaws call for an annual audit. The bylaws could be amended to replace the wording (page 3:4, 3rd paragraph) to reflect an audit every four years in accordance with State statute.
Current bylaw wording and amendment is highlighted: The books and records of the Board shall be audited at a minimum of every four (4) years unless otherwise required by funding sources or law annually by an independent auditor selected by the Board of Directors. In the years in which an audit is not required the Board shall publish a financial statement.
Annual audits have cost approximately $3,300 in the past. The Airport Board is now using QuickBooks Pro accounting system with expanded reporting functions. The Airport Board will consider the amendment at the next meeting after discussing the amendment with the County Judge Executive and Mayor.
Mr. Gray reported of a request from three T-Hangar tenants to allow monthly lease payments instead of quarterly. Following a discussion Mr. Gray appointed a committee to consider this request and review other possible amendments to the T-Hangar Lease. Mr. Stinson was appointed as Chair and Dr. Derrickson, Dr. Fossett and Mr. and Ms. Potter as committee members.
Mr. Dailey noted that the planning for our next Community Day should be started as soon as possible. Community Day expenses amounted to approximately $3,800 with the Morehead Tourism Commission contributing $2,500 to the event. It was suggested that July 4 (Wednesday) be researched as a possible date. Mr. Gray again asked Dr. Fossett to serve as the organizer of the event.
Mr. Gray read a thank you note from the family of David Lykins for the flowers sent for his funeral.
ADJOURNMENT
Mr. Gray adjourned the meeting at 7:10 p.m.