Morehead-Rowan County Airport Board
Annual Meeting Minutes
August 31, 2017
Chairman Tim James called the meeting to order at 6:03 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Harry Clark, Aaron Roberts, Jim LeMaster, Mike Gray, Bruce Mattingly, and Porter Dailey. Absent was Tom Fossett, Charles Derrickson, and Ron Oliver. Guests present include: Perry Sloan – FBO; Mark Upchurch – Garver; Josh Clark – Pilot/Instructor/Hangar Tenant; and Barbara Marsh – Assistant Secretary-Treasurer.
Mr. James presented the Minutes of the July 2017 Meeting. The motion to approve the July 27, 2017 Meeting Minutes, was made by Mr. Dailey, seconded by Mr. Gray, and approved unanimously.
Dr. Mattingly presented the July financials including profit and loss statement. A depreciation reserve bank account was created at The Citizens Bank with $15,000 transferred initially. Additional funds will be transferred to the account in January, 2018 in accordance with the approved budget. The motion to accept the July financials was made by Mr. Clark, seconded by Mr. LeMaster, and approved unanimously.
Public Comment: There was no public comment.
REPORTS
a. FBO Activity Report. Mr. Sloan reported on fuel sales, maintenance, and Airport activity.
1. Fuel Sales in July were 1522.44 gal. of 100LL and 2078.37 gal. of JETA fuel.
2. Flight Instruction: Sixteen students are in Mr. Sloan’s classes. Mr. Josh Clark has five students and 1 instrument student.
3. There will be an EAA Pancake and Sausage Breakfast on September 2, 7:30-10:30am.
4. Community Hangar Occupancy: Kevin Brown (340), Walt Woten (303) and PHI helicopter occupy the community hangar.
5. Tie Downs Update: Two 152s are gone. Mr. Potter picked up one and Mr. Brandon Greer picked up the other. Mr. Sloan will inquire about Mr. Kevin Brown’s unit sitting on a sawhorse.
6. KDA Review of Airport: Progress is being made on Mr. Carter’s list of repairs needed including pressure washing the deteriorated runway markings. The numbers can be clearly seen now.
7. High school airplane: Mr. Danny Mabry spoke with Rowan County Schools Superintendant Moore about the airplane tied down at the Airport for a long time. It will be picked up and taken to Rowan County High School.
8. Half Hangar Rented: Doug Johnson and Lee Lipps have leased A End 2.
9. Cleaning A End 2: Mr. John Holbrook is owed a debt of gratitude for his cleaning of A End 2 which contained much debris and trash left by a former tenant.
b. Garver Report. Mr. Upchurch, PE
State Project – Runway End Identifier Light (REIL) System Replacement Project
State Project – Fuel Farm Rehabilitation Project
Federal Project – Apron Reconstruction and Drainage Improvement Project
1. Runway End Identifier Light (REIL) System Replacement Project
a. 100% State Funded. Awarded to TEM. No start date has been scheduled but can be completed during the 30-day Apron Reconstruction project this fall. Mr. Upchurch will work on setting up a preconstruction meeting for Friday, September 8, 2017.
b. Submittals are continuing to be approved.
c. The FAA has submitted an agreement for a flight check which we must prepay ($6,230.08). The flight check will be scheduled after completion of the project. Mr. Upchurch reviewed the FAA Flight Check/payment process. (Post meeting – Dr. Mattingly paid for the flight check on Friday, September 1, 2017).
2. Apron Reconstruction and Drainage Improvement Project (Trench Drain). Awarded to ASL.
a. Preconstruction meeting will be Friday, September 8 at 10:00 AM ET with ASL, Board Members, KDA, and Garver construction overseer.
b. ASL is scheduled to begin work on Monday, September 11. The concrete design mix needs to be approved before beginning the project.
3. Fuel Farm Rehabilitation Project
a. Mr. Upchurch has a meeting scheduled with Mr. Craig Farmer on Wednesday, September 6, in which he will request an update on scheduled projects.
4. FAA Visit. Mr. James Williams, FAA Program Manager, anticipates visiting the Airport by the end of the year.
5. Hump in Runway 2.0. Mr. Upchurch met with Mr. Clark to review the hump and/or dip in the runway. The initial dip is roughly 1,800’ from runway 20 threshold. Mr. Upchurch plans to investigate more into the matter next week and talk with Mr. Craig Farmer at his meeting on Wednesday, September 6, 2017 to discuss options of repair and safety issue. It was NOT noted on Mr. Carter’s facility review this summer After Mr. Farmer’s assessment of the issue, a decision will be made wheter to post a NOTAM
c. Buildings and Grounds. Mr. Oliver – Chair, Dr. Derrickson, and Mr. Clark
Facility Update. Mr. Clark.
1. MSU Hay and Organic Material Update. MSU will bush hog this fall, and let the hay lay.
2. Update on PHI Accommodations. Mr. Dailey reported that due to corportate restructuring, the construction of the pad and deck/porch/roof/landscaping are on hold.
d. Legal Report. Mr. Rogers
1. Hangar Rent Delinquency. No update.
Dr. Mattingly reported that delinquent hangar rent continues to be a problem for a few tenants including including Kevin Mays, Kim Bozarth, and John Nolen. The current lease agreement requires us to get legal action to evict a delinquent tenant. In consulation with Mr. Rogers, Dr. Mattingly indicated that the lease agreement could be revised to allow quick eviction without legal action. He will be revising the agreement for Board review and approval soon.
e. Communications and Security. Mr. Roberts
1. Update on Lock Replacement. The locks will be bought after the signs are in place. A previous estimate was under $100.
2. Update on Signage. The City of Morehead uses Commercial Signs, Farmers, KY, as their sign vendor. Mr. Roberts indicated that all signs could be purchased for roughly $700. The motion to authorize Mr. Roberts to proceed with the signage/locks with purchase up to $1,000 was made by Mr. LeMaster, seconded by Dr. Mattingly, and approved unanimously.
f. Chair Report: Mr. James
1. Members Absences. Dr. Fossett and Dr. Derrickson have missed meetings due to medical issues.
2. KAA Conference Reminder. For those attending the KAA Conference September 27-29, please remember to thank the Kentucky Department of Aviation and Federal Aviation Administration for their support and for funding our projects.
OLD BUSINESS
Mr. Harry Clark will be reviewing needed repairs on the 1993 International truck which is used as a snow plow truck. He does not know the cost of repairs, but should be less than $1,000.
NEW BUSINESS
a. Amend By-Laws. Mr. Dailey reported on proposed By-Laws changes which have been reviewed by the committee consisting of Mr. Clark, Dr. Mattingly, and Ms. Marsh. Mr. James and Mr. Rogers were asked to review also.
1. Delete Article 4.1. A Board member may not be elected as Chair more than four consecutive times.
2. Article 4.4 change to statutory language. The Secretary/Treasurer shall Execute an officials and employees bond, (delete ….which at all times shall be not less than $100,000) to be set and approved by the Board, the cost of said bond shall be paid by the Board. The Secretary/Treasurer shall submit a monthly financial report at the regular meeting of the Board of Directors.
3. Article 4.6. Executive Committee. The Chair, Vice Chair, Secretary/Treasurer, and immediate past Board chair, if a member of the Board, shall constitute the Executive Committee. In the event the immediate past Board chair is no longer a member of the Board the Chair may appoint from current Board membership an at-large member to serve on the Executive Committee.
The changes, if approved, also affect the similar language in the Financial and Procurement Policy.
The motion to approve the By-Laws changes was made by Mr. Gray, seconded by Mr. Clark, and approved unanimously. The City of Morehead Ethics Code is a part of the By-Laws. There will be a link in the document to the Code.
b. Reschedule September Board Meeting. The September Board Meeting would be on September 28 while most of the board members are at the KAA Conference. The motion to cancel the
September 28 Board Meeting was made by Dr. Mattingly, seconded by Mr. Roberts, and approved unanimously.
ADJOURNMENT
The meeting was adjourned at 7:19pm.