Minutes August 30, 2012

Morehead-Rowan County Airport Board

Minutes

August 30, 2012

Chairman Michael Gray called the meeting to order at 6:00 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport.  Other members present were Jim LeMaster, Porter Dailey, Ron Oliver, Charles Derrickson, Tim James, Eric Stinson, Don Laferty, and Tom Fossett. Members absent were Stanley Click. Guests present were Tracey and Mike Potter, Fixed Base Operators; Ben Brandstetter – Brandstetter Carroll Inc.; Harry Clark – Rowan County Fiscal Court liaison; and Barbara Marsh – Assistant Secretary-Treasurer.

The Minutes of the July 26, 2012 meeting were presented.  The motion to approve the Minutes was made by Mr. Laferty, and seconded by Mr. Stinson, and unanimously approved.

Mr. Dailey presented the Financial Report for the period ending July 31, 2012.  The report included 6 pages consisting of a balance sheet, profit/loss detail, and August T-Hangar lease report.  Income was received from T-Hangar and Community Hangar leases, and Tie Downs. Expenses included payments for casualty insurance to KACO ($4,883.00). Insurance expenses for the year will approach $10,000.  Other expenses in July included payment to the Morehead Utility Plant Board for sewer line installation ($49,530.00).  The motion to accept the July 2012 Financial Report was made by Mr. Stinson, seconded by Mr. LeMaster, and unanimously approved.

REPORTS

Tracey Potter gave a report on the status of the FBO and Airport activities.  She advised the status of fuel sales, maintenance/repair, and hangar activities.

Fuel sales for the month of July were 1,461.58 gallons of 100LL and JETA fuel was 1,503.33 gallons pumped.   Total gallons on hand are 2,676 gallons of 100LL fuel and 2,840 gallons of JETA fuel.

Ms. Potter reported on the following:

• There will be another pancake and sausage breakfast on Saturday, September 1.
• The community hangar report included usage for the period and activities.
• The Department of Forestry provided a bulldozer and labor on some of the erosion areas. Then the area was seeded, fertilized, and covered with erosion control mats.
• There are non-functioning lights on the north side of the T-Hangars because the roof only extends a couple of inches over the edge allowing water to flow directly on the lights. These lights were not designed to withstand direct flow of water. The south side lights are OK because the metal extends six inches over which lets water flow past the lights. A different style of light will be needed on all north side lights.
• The beacon eye needs repair and is staying on 24 hours a day.  After inspecting the photo lens, it was found that it is a hard wired lens not a plug and play. An electrician has been called to repair.
• Preparations are being made to the airport grounds for Community Day.
• Eastern Aviation performed yearly maintenance by changing all filters on both JetA and 100LL fuel systems.

Mr. Dailey reported on the Motor Vehicle Fuel Tax Refund. The state charges tax on 100LL fuel. A request was sent to the Department of Revenue for a refund. A check was received for $7,750.78. The time period covered twenty-two months. The refund represents a fuel profit for the FBO and a check will be written for the same amount.

Dr. Derrickson and Mr. James, Grounds Co-Chairs reported on several projects.

• Ninety-four rolls of erosion control mats which were 7.5’ wide were installed by Forestry Department and Airport personnel, volunteers and committee members. Two dozers were provided by the Forest Service.
• Soil samples were taken indicating that more lime will need to be applied.
• A letter to the Morehead News Editor and thank you note will be sent to the Forestry Service for their help with erosion control.

Mr. Brandstetter reported on five projects.

1. Location of AWOS will be revised. Airport Board will not incur any costs associated with this action. The Tower is projected to be up in October 2012.
2. T-Hangar Construction. Site plan option 2 (inverted crown) was selected at the last meeting. Components were discussed that should/should not be included in the current project.
3. BCI will complete a DBE Plan for the Airport to be used for all future FAA funded projects.
4. BCI will develop a Capital Improvement Plan for proposed storm improvements on the airfield. The plans will be prepared in a manner which will allow the Airport to complete individual components of projects as funding become available.
5. BCI submitted a grant application for the proposed paving improvements at the T-Hangar. It will be for 100% funding and includes all construction, engineering, and inspection costs. A project selection date has not been established and any construction most likely will occur in 2013.

Mr. Gray reported that the Governor announced today that the FAA had funded a $50,850 grant for the initial planning phase of the new T-Hangars.

Mr. Laferty reported that 911 calls which go to the Flemingsburg will be forwarded to the Morehead office. The contact at the Flemingsburg office will brief all dispatchers.

Mr. Stinson/Dr. Fossett reviewed plans for Community Day, September 22, 2012.

• Air show performers were confirmed.
• Inflatable rides for children will be set up in the grass area in front of the T-Hangers. Caution tape will be used to section off the area.
• A mandatory air show pre-meeting will occur at 9:00 am. All emergency, performer, staff, and volunteers will attend the meeting.
• The Airport will be closed to air traffic from 12:00 – 3:00 pm on Saturday and 5:00 – 7:00 pm on Friday.
• T-shirts will be made.
• Line attendants will have safety vests provided.  Wrist bands will be issued to those who may cross the safety line.
• Volunteers are needed to wing walk the planes and park planes. Golf carts are needed for use during the day.
• Liability insurer, Roe Insurance, will be contacted for insurance for the day ($1,400.00 low quote).
• Smoke oil will be ordered (55 gal).
• Hot Air Balloon rides will be available.
• Large banner sign will be placed near Perkins Center.
• Tourism will start running the LED sign. Radio stations KCA and IVY will start the advertising on 9.1.12. There will be a live remote from 10:00am-2:00 pm.
• Army National Guard aircraft will not be available.
• Porta Potties/trash receptacles will be available.
• Show Announcer will be briefed.  He will be requested to attend the Friday evening practice session also.
• Emergency personnel have been contacted.
• Motel rooms for performers have been provided at the Hampton Inn. May need other rooms.
• Cars for performers will be provided by Larry Fannin Chevrolet.
• The program will have logos of the sponsors.
• A booth will be set up for the Arts and Eats Festival on September 15.
• Post Net will print the programs free with their advertising.
• Name tags will be needed and will be printed free from Post Net with their advertising.
• Sponsors include: Hinkle Contracting, Citizens Bank, Morehead Tourism, 1^st Federal, Lane Stucky Gray Funeral Home, KY Bank, White’s Lumber, Fannin Chevrolet, Eastern Aviation, Erwin Auto Sales, PHI, Whitaker Bank, Grayson National.
• Crowd lines need orange cones (40).
• X’s for runways.
• Pancake breakfast ($5.00) from 7:30 – 10:30 am. Contact.
• Major Brands Inc. will provide a van and driver for shuttle.
• Tables/Chairs from MSU.
• Soft candy will be dropped after the air show.
• Food vendors include Johnson Church of God and Pop’s BBQ. Friday night meal will be provided by Mike Curtis. Estimate 40.
• PA system will be set up in the tower in front of FBO building.
• A pre-meeting will be held on September 8 @ 10:00 am.
• All sponsor logos need to be provided by September 8.
• An electric man lift may be needed for the tower.
• Chocks need to be made.

Mr. Gray reported that the FBO committee has met. The Executive Committee made adjustments to the contract and the annual subsidy. A copy of the contract was distributed. The Operator subsidy shall be $7,500 per quarter (page 3, item 4) during the first year (September 2012 – August 2013), and $5,000 per quarter during the second year (September 2013 – August 2014). Other items addressed included updating how we handle fuel and reporting requirements, and building/grounds maintenance. The motion to accept the FBO extension contract for two years was made by Mr. Stinson, seconded by Dr. Derrickson, and approved unanimously.

OTHER BUSINESS

The Kentucky Aviation Conference will be attended by several members.     Early sign up is requested so that extra fees do not have to be paid.  The conference will be September 5-6-7.

ADJOURNMENT

Mr. Gray adjourned the meeting at 7:32 p.m.