Morehead-Rowan County Airport Board
Meeting Minutes
April 27, 2017
Chairman Tim James called the meeting to order at 6:03 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Harry Clark, Tom Fossett, Aaron Roberts, Porter Dailey, Charles Derrickson, Jim LeMaster, Bruce Mattingly, Mike Gray and Ron Oliver. Guests present included: Perry Sloan – FBO; Mark Upchurch – Garver; Earl Rogers – Attorney; Paul Blair – Attorney; Franklin and Judith Fannin – Adjacent Land Owners; and Barbara Marsh – Assistant Secretary-Treasurer.
Mr. James presented the Minutes of the March 2017 Meeting. The motion to approve the March 30, 2017 Meeting Minutes was made by Mr. Roberts, seconded by Mr. LeMaster, and approved unanimously.
Dr. Mattingly presented the March financials including profit and loss statements for the month and for the fiscal year (July-March). The motion to accept the March financials was made by Mr. Gray, seconded by Mr. Clark, and approved unanimously.
Public Comment. Mr. James opened the floor to public comment. Mr. Blair presented the request of Mr. and Mrs. Fannin for an access road through Airport property, graded and drained, and to a width of 24’ to their property. Mr. Blair argued that the airport was legally obligated to provide such access pursuant to a real estate option agreement dated January, 2000. During discussion, it was agreed that there were no provisions in the final deed requiring the airport to provide an easement to any adjacent property.
Executive Session. The motion to go into Executive Session to discuss legal matters was made by Dr. Mattingly, seconded by Mr. Clark, and approved unanimously at 6:25pm. The motion to come out of Executive Session was made by Mr. Clark, seconded by Dr. Mattingly, and approved unanimously at 6:44pm. No action taken.
REPORTS
FBO Activity Report. Mr. Sloan reported on fuel sales, maintenance, and Airport activity.
- 100LL Truck Fuel Meter. Mr. James Martin, TPM Environmental Group, is still working at Fleming Mason Energy. Issues there have prevented him from repair of the 100LL truck.
- Fuel Sales in March were 1770 gal. of 100LL and 904 gal. of JETA fuel.
- Status of Community Hangar Cleanup. The main hangar cleaning is winding down. The EAA chapter has its own space in the community hangar now.
- Flight Instruction. New students include Steve Watson of Flemingsburg Winery, and Billy Black. Dr. Kevin Holbrook, West Liberty, has soloed.
- There will be an EAA Pancake and Sausage Breakfast on May 6, 7:30-10:30am.
Other.
New Hangar Light Fixtures. Three light fixtures have been replaced and there are seven more to install.
Rental/Instruction Plane. An additional 152 has been added for rental and instruction.
Tours. There are more people coming out now. Many tours have been given.
Community Hangar contract with PHI1. PHI1 was in three times this month. The April Airport rental payment has not been received by the FBO.
Terminal Bldg Lighting. There are four fixtures which need to be replaced. Mr. Harry Clark is assisting with lighting issues.
Code for Pilot Lounge Door. ABCO Security (Robert) is coming by or calling Friday with a new code for the door.
Annuals/BFR. Annual maintenance on two planes and two biennial flight reviews have been performed.
Grounds Maintenance. The runway and taxiways have been mowed. The John Deere ZTrac has been greased.
Front Desk Coverage. Mr. Sloan is assisted by his daughter Nicky at the main desk and to answer the phone when he has to be away for a longer period of time.
Hangar Waiting List. Only one person is currently on the hangar waiting list. Mr. Sloan advised the Board that someone who is moving from Elizabethtown may need a hangar.
Garver Report. Mr. Upchurch, PE
- 2017 REIL Project Update. The REIL Project has been advertised and the bids will open on May 2 at 3pm. Mr. Upchurch will attend the bid opening. In the event that only one bid is received, a negotiation may be initiated. After consultation with the Executive Committee, Chairman James agreed to a request from Mr. Craig Farmer, KDA to close the airport during the installation to save money. Chairman James expressed concern that replacing the REIL will not fix the intermittent problem, and it may be necessary to request additional funds to analyze and solve the problem. Mr. Upchurch and the Board will work with the contractor as to when the Airport will be closed. Mr. Upchurch will have a letter of award to the Executive Committee by Friday, May 5.
- Trench Drain Repair (2017 Apron Reconstruction). Mr. Upchurch plans to submit 90% plans by Monday, May 8th. We would then have a review telecom meeting with Mr. James Williams, FAA Program Manager, and KDA officials at a later date. Tentative plans call for the 100% plan set by Tuesday, May 23 and a two-week bid window by Tuesday, June 6. The goal is to have the construction costs and a bid application to the FAA by June 30.
- Request for KDA Funds for Fuel Farm Rehabilitation.After discussion, it was agreed to send a letter KDA so that it may be put on the KDA list for available funds around July 1. Mr. Upchurch has prepeared a draft letter with projections of under $20,000 for the rehabilitation of the tanks. Mr. Upchurch will prepare a revised draft to Chairman James before sending to KDA.
Buildings and Grounds. Dr. Derrickson, Mr. Oliver, Mr. Clark, Co-Chairs
The Board extended a birthday wish to Dr. Derrickson who was 90 years young on April 26.
- Facility Update. No update.
- Organic Matter Update. Mr. Oliver reported that all the organic material has been hauled from the MSU farm to the Airport by the Rowan County Road Department. Mr. Oliver contacted Mr. Joe Fraley, MSU Farm Manager, and Mr. Paul Brown, Road Department Manager, to coordinate the project. The hauling occurred in the weeks of April 18 and 25.
- Seeding Demonstration. Mr. Upchurch has arranged for a turf product of seeding with hydromulch demonstration at the Airport. For some time, the Airport has struggled with maintaining grasses. The demonstration will serve as a case study. Mr. Upchurch prefers two areas for the product to be spread: a flat surface and a flat surface that goes to a slope or hillside. The demonstration will take place on Tuesday, May 2, 2017. Mr. Oliver will be coordinating with the contractor directly. Water will be needed for the demonstration. Mr. Dailey and Mr. Clark are coordinating with the Morehead Utility Plant Board and Farmers-MMRC Volunteer Fire Department for watering issues with the project.
- Other. Dr. Derrickson has served as Chair of the Buildings and Grounds Committee for many years. He has requested to scale back his activities, but remain in the Committee. Mr. James has requested that Mr. Oliver assume chair responsibilities in the Buildings and Grounds Committee. Mr. Oliver accepted and will be the main contact for issues and concerns for the Committee.
Communications and Security. Mr. Roberts, Chair
- T-hangar Light Replacement Original Hangar A: 3 fixtures installed, seven more remain to be installed. Mr. Harry Clark will assist with remaining fixtures.
- Update on Lock Replacement.
a. Pilot Lounge Door Code. ABCO Security is coordinating with FBO to program the pilot lounge lock code.
b. Gate Locks. It was recommended that all gates to the airport be locked when the FBO is closed. It was agreed that combination locks would be installed with signs on the inside of the gate indicating the combination (Unicom frequency) to allow pilots 24 hour access. The gates would be open during the day, but locked during the evening hours.
Other.
- Security Cameras. Mr. Roberts advised that Mr. Dailey and he had discussed the project as relates to availaibility of external funds.
- Signage. Mr. Roberts shared ideas for gate signage.
a. Each gate has a letter designation sign 18″x19″. Example: Gate A
b. Drive through to new parking area Gate A
c. Electric gate to tarmac Gate B
d. Walk in gate at FBO Gate C
e. Walk in gate at other side of FBO Gate D
f. Drive through gate where organic matter is stored Gate F
g. Large welcome sign 36×36″ or bigger for back of terminal building:Welcome to Morehead-Rowan County Regional Airport
Gate C: Entrance for Visitors
Follow sidewalk to front of building
Gate B: Flight Support Vehicles/FBO Deliveries
Gate D: Airport Tenants
h. Dr. Blevins suggested in last month’s meeting that the Rowan County Road Department could help with costs for signage.
i. Draw a map for ambulances and fire trucks.
- Mr. James report that KDA sent pictures of two possible signs “Welcome to Kentucky” with the unbridled spirit logo in blue. We will receive two of the signs we select for signage at the Airport. It was agreed to select the sign indicating the full name of the airport with the request that “Co.” be changed to “County”. Chairman James will make the request.
- David LeQuire Hangar B10. Mr. LeQuire’s hangar door needs an adjustment. The control panel upper limit needs to be reset. It runs and stops. The FBO will contact Mr. LeQuire to make the adjustment. The FBO will bring a tall ladder needed for the adjustment.
Chair Report. Mr. James
Appointment of Board Members. Dr. Walter Blevins, Rowan County Judge-Executive reappointed Dr. Tom Fossett to another 4 year term as board member representing the county. His term began 5.2.17. Mr. LeMaster represents the city of Morehead. His term expires on 5.3.17.
OLD BUSINESS
None
NEW BUSINESS
Appointment of Officer Selection Committee. Mr. James reported that the annual election of officers is slated for the June Board Meeting. He appointed Dr. Derrickson as chair of the Officer Selection Committee. Others selected to serve include Dr. Fossett and Mr. Gray. They will present their selections at the May Board meeting. The elected officers will assume their duties in the new fiscal year July 1, 2017-June 30, 2018.
ADJOURNMENT