Morehead-Rowan County Airport Board Minutes
April 24, 2014
Chairman Michael Gray called the meeting to order at 6:00 PM in the Terminal Building Conference Room at the Morehead-Rowan County Regional Airport. Other members present were Don Laferty, Charles Derrickson, Bruce Mattingly, Jim LeMaster, Porter Dailey, Ron Oliver, and Tom Fossett. Tim James and Eric Stinson were absent. Guests present were Tracey Potter – Fixed Base Operator; Bruce Brandstetter and Ian Beattie – Brandstetter Carroll Inc.; Harry Clark – Rowan County Fiscal Court liaison; and Barbara Marsh – Assistant Secretary-Treasurer.
Mr. Dailey presented the Minutes of the March 2014 meeting. The motion to accept the March 2014 Minutes was made by Mr. Oliver, seconded by Mr. Laferty, and approved unanimously.
Mr. Dailey presented the Financial Report for the period ending March 31, 2014. The report consisted of a two-page profit & loss detail. Income and expenses were normal for the period. The motion to accept the March 2014 Financial Report was made by Mr. Oliver, seconded by Dr. Fossett, and unanimously approved.
REPORTS
FBO.
Tracey Potter reported on the status of the FBO and Airport activities. She advised the status of March fuel sales, grounds maintenance, and hangar activities. Fuel sales were 750 gallons of 100LL and 530 gallons of JETA fuel. The monthly Community Hangar report included PHI Helicopter, Jamie Samuel, and Kevin Brown for a total of $600. JAVE Inc. staked for the additional hangar project, and delivered track hoe excavator; and Morehead Utility Plant Board marked off the dig areas for water lines. JAVE Inc. suggests changing the specification on the concrete pour as it may be susceptible to crack. Also, they were concerned about a cement square and the wind sock which would be eliminated during construction. The new T-hangar will interfere with the wind sock. Runway lights were replaced and evaluated reasons why others will not work other than light bulbs. Seven lights would not come back on after replacement. None of runway indicator signs will come on. Reel lights on runway 2 have a NOTAM. Signs are also still out. Three Community Hangar lights need ballasts. One outside hangar light and several exterior T-Hangar lights will not operate due to water runoff. The fence line was sprayed with weed killer. An airport inspection was conducted by Mr. Steve Marcozzi. His letter indicated that plastic inspection tags are needed for fire extinguishers. These were requested during the extinguisher inspection in November 2013. There will be a Wings and Wheels event here on May 17 which includes a car show and poker run and SCCA Autocross event here on May 18. The Rowan County High School Art Department will paint a compass rose during the week of April 27. Paint was purchased from Sherwin-Williams for the new design. Mr. Mike Clingenpeel was here to look at buying the grounded Merlin. There will be a Pancake and Sausage Breakfast on May 3.
Mr. Dailey requested that the FBO provide fuel tank history as part of the FBO report.
Mr. Dailey requested information from the Potters on the surplus truck so that it could be advertised and sold. He also reported that the regulator building equipment remained uninsured due to lack of inventoried equipment in the building.
Grounds
Dr. Derrickson, Co-Chair, went over actions.
RFP
The Grounds Committee has been contacted by several farmers regarding the hay harvesting and field improvement contract. Lime was put on the fields last year. The contract will be awarded when all committee members can meet.
Communications and Security
Mr. Laferty, Chairman, had no update.
Brandstetter Carroll Inc.
Mr. Beattie and Mr. Brandstetter reviewed project updates. Mr. Lemaster will monitor all projects. All communication about any of our projects will come to him and through him.
T-Hangar Project
- Monthly Progress Meetings shall be held on the third Monday of the month at 1:30 pm.
- Four change orders were presented including bifold doors, static ground for end hangars, and slide latch. The change orders were not approved.
- A confirmation will be given when the building is delivered. The contractor has been given a variable fabrication delivery date.
- Substantial completion is August 3, 2014.
Runway Storm Improvements
- The grant application was submitted to Mr. Craig Farmer in March. There is no update on the status of the grant. A ditch re-grade may be added.
Runway & Taxiway Striping Project
- Mr. Gray will sign the paperwork on April 25 in Frankfort. Mr. Brandstetter will schedule with project contractor.
Ramp Tie Down
- BCI suggested requesting a change order for the T-Hangar Contractor to include in their scope of work due to possible lack of funding in 2014. If not included in a change order, the project would be bid.
Miscellaneous
- ACIP submitted March 3, 2014.
- Runway/Taxiway crack sealing cost estimate reviewed.
NEW BUSINESS
Fuel Truck. Dr. Fossett presented sale information on a 100LL fuel truck at the Montgomery County Airport. It is a Ford F600 circa 1972 model with a 300 straight six engine. Mr. Danny Hill quoted a price of $4,300. No action was taken due to lack of funds.
Nominating Committee. Dr. Derrickson, Chair, Mr. Stinson, Mr. Laferty recommended that the Board elect new officers at this meeting to give the new officers an opportunity to become more informed regarding the budget, funding from the city and county, provide assistance in the negotiation of an FBO contract and work with the current officers as necessary to insure a good transition. This would be an exception to the current bylaws when officer elections are to incur in June. Following a discussion, a motion was made by Dr. Derrickson and seconded by Oliver to proceed with the election. The motion was approved with one abstention. Dr. Derrickson then moved to nominate Mr. Tim James as Chair, Mr. Porter Dailey as Vice Chair and Dr. Bruce Mattingly as Secretary/Treasurer whose terms would commence on July 1, 2014 and that the outgoing chair serve as a member of the executive committee. Mr. Oliver seconded the motion and the vote was unanimous.
On a motion by Mr. Laferty and a second by Mr. Oliver, the Board unanimously approved going into Executive Session at 7:35 pm to discuss legal matters. The Board returned to public session at 7:55.
ADJOURNMENT
Mr. Gray adjourned the meeting at 8 pm.