Morehead – Rowan County Airport Board
Minutes
March 25, 2010
Chairman Jim Fluty called the meeting to order at 6:00 p.m. Other members present were Tom Fossett, Charles Derrickson, Don Laferty, Ron Jones, Porter Dailey, Mike Gray and Ron Oliver. Members absent were Harry Clark and Jim LeMaster. Guests present were Tony Hardin with Brandstetter Carroll, Bill Stout with Entran, Deputy Judge Executive Jerry Alderman and Attorney Earl Rogers.
The minutes from the February 25, 2010 meeting were changed to read Shelbyville, IL instead of OK. Motion was made by Mr. Dailey, seconded by Mr. Oliver to accept the minutes as corrected. The motion passed by unanimous vote.
The financial report for the period ending March 15, 2010 was presented by Mr. Dailey. Motion was made by Mr. Dailey to accept the financial report. Mr. Derrickson seconded the motion. The motion passed by unanimous vote.
OLD BUSINESS
Mr. Hardin reported on the progress on the construction of the administration building. Work is progressing as expected. The building is substantially complete. Following discussion, a motion was made by Mr. Oliver to give authority to the Contractor to build a retail counter, if it can be done at the same price as originally quoted in the original bid package. Mr. Dailey seconded the motion. The motion passed by unanimous vote.
Mr. Rogers reported that he had received several documents from Mr. Fluty to send to the insurance adjuster regarding the claim/retainage issue with Greer on the grass at the airport. He will continue to work on the issue to insure that the issue is addressed in a timely manner so grass can be sown during the spring.
Mr. Fluty reported that fuel was delivered to the airport. Delivery of 4,000 gallons of jet fuel and 4,000 gallons of 100 low lead was accepted. Locks will need to be purchased to secure valves on the tanks. Testing will need to be completed before the fuel is resold. TMP will train Board Members on proper use of the system. The Farmers Fire Department has been contacted and is willing to attend for training. A remote computer will need to be acquired to support the effective operation of the credit card machine. Mr. Fluty advised that an Executive Committee meeting will be held to make a decision on how best to handle this issue. The state has scheduled a final inspection on April 6, 7, or 8; the TPM training may also be coordinated at that time. Mr. Gray, Dr. Derrickson, Mr. Oliver and Mr. Dailey volunteered for the training. Mr. Fluty will e-mail all to co-ordinate the training. Mr. Fluty advised that NOTAMs will be issued when the fuel is ready for resale.
Mr. Fluty advised that the cost of the fuel delivered was $25,681.60. We will be notified by e-mail by Shell when the Board’s fuel account is debited. Money will be transferred from the Platinum Checking account to the fuel bank account to cover the debit.
Mr. Fluty advised that he had received an electric bill from Fleming Mason Energy for the new administration building in the amount of $272.42. He will give the bill to Brandstetter Carroll for Corder Builders to pay.
Mr. Fluty talked with Mike Thompson concerning the ALP. Congress has not released the funds as of yet. When Mr. Fluty receives the grant acceptance forms he will get all the needed signatures and get them back to Mr. Thompson.
There has been no additional correspondence concerning the water permit.
Mr. Gray reported that there was a Special Board Meeting on March 19, 2010 at the Hampton Inn, to interview FBO applicants. Applicants were Perry Sloan, David Lequire, MARPAT Aviation and Michael and Tracy Potter. Members attending were Gray, Mr. Fluty, Mr. Oliver, Mr. Clark, Mr. Jones, Dr. Derrickson and Mr. Dailey. The FBO committee met a few days later to discuss the presentations and narrowed its interest group to MARPAT Aviation and the Potters. The Committee will continue to investigate. Mr. Gray sent emails thanking the candidates for their interest. The committee will report back at the April meeting.
The Audit committee (Mr. Clark, Mr. Fluty and Mr. Dailey) met with Bud and Joel Lane. All information has been delivered to Lane and Associates. The audit will be presented to the Audit Committee on Wednesday. Mr. Dailey advised that the Committee will be expected to officially accept the audit at that time if all was in order. The committee will report back to the Board at the April meeting.
Mr. Fluty reported that David Lykins and an electrician from Sun replaced the lights that were out. All lights are now working. It was suggested that the lights be put on an electric eye to prevent them from being turned on during daytime. Mr. Fluty will research this for a solution.
Mr. Fluty reported that Rodney Hitch had asked MSE (Engineering) to survey the portion of land that the Board needs to purchase from the Conn family. Rowan County Economic Development will pay for the survey. The Board will need to pay for any appraisal it obtains on the property.
Mr. Fluty reported that the driver for the fuel company suggested that there be an extension of the pad at the fuel tanks for fuel delivery trucks. This issue was tabled until a larger concrete project occurs to potentially include this small project with it.
NEW BUSINESS
Dr. Derrickson recommended that the storage building be delayed until selection of the architect and the FBO.
Mr. Dailey advised that the public announcement for Architectural and Engineering services would appear in the Morehead News with a closing date of April 16 for receipt of responses.
There has been local interest expressed in T-Hanger space at the airport. Potential funding options were discussed. Mr. Stout advised that the State has not been funding many new projects lately. The use of FAA entitlement funds could be a source of funding. Mr. Rogers will look into the possibility of a hanger being built by a private contractor.
Mr. Fluty reported that the Steel Workers Union had requested Corder’s payroll records. Mr. Fluty had given the request to Mr. Rogers. Mr. Hardin advised the Board that a request of this nature is not unusual and that he is confident that Corder Builders is compliant with wage laws but if not, it is their issue to deal with.
Mr. Alderman reported that the County will continue to monitor the road condition until the new road is completed. The road is rough at this time.
Mr. Fluty advised that all the trees have been downed for the right of way for the new road to the airport.
The Chamber of Commerce meeting will be April 1, 2010.
The next regular scheduled meeting of the Airport Board will be Thursday, April 29, 2010. If furnishings can be arranged, the meeting will be at the airport. The meeting was adjourned at 7:20 p.m.